Facilities Administrator

We are looking for a Facilities Administrator

9750, 140 St Surrey, Colombie-Britannique V3T 0G9 Canada Colombie-Britannique

At Bouygues Energies and Services we aim to foster work environments that are client focused, results-orientated and collaborative. Bouygues Energies & Services is a leading provider of Facility Management services to a range of clients across Canada and, through our parent company, globally. Our Canadian projects include the government, aviation industry, and healthcare and entertainment sectors with contract duration ranging from short term to 28 years. With our sister company, Plan Group, we have significant reach into all asset classes. Our offices include Vancouver, Winnipeg, Montreal, Ottawa and Toronto.

We take pride in providing partnerships with our clients, providing facility management and energy solutions. Whether creating modern and imaginative work spaces, enhancing carbon and green performance, or delivering high quality facility services, we will bring our imagination, energy and technologies to deliver a unique client experience that creates tangible value and benefit to our clients and partners.

Our core values of safety, integrity, commitment, helpfulness, results, team work, empowerment, innovation and honesty contribute to our family-orientated Bouygues culture and we are committed to hiring people who are leadership focused, team-centered and pride themselves to take ownership and are accountable.

To learn more, visit https://www.bouygues-es.ca/careers/

Summary

Meet administrative requirements for the operation of the Project Agreement at JPOCSC, GTAP and for Equans Services Inc. in accordance with company policy and contractual requirements

Scope of duties & responsibilities

Key Responsibilities

• Office and Supply Management
• Procure office materials, equipment, and supplies as needed
• Maintain accurate inventory records and conduct regular stock checks
• Monitor office-related budgets under supervision, ensuring cost-efficiency
• Facilities Support
• Assist the facilities team in compiling data and preparing reports, returns, and computerized records
• Liaise with the finance department to facilitate budget tracking and reconciliation
• Policy and Compliance Documentation
• Support in drafting, updating, and maintaining departmental documentation related to:
• Health & Safety (H&S)
• Quality, Safety & Environment (QSE)
• Company and contract policies, procedures, and operational standards
• Communication and Liaison
• Act as a professional first point of contact for all internal and external enquiries
• Manage telephone, email, and in-person queries promptly and courteously
• Serve as a liaison between the facilities department and other teams
• Meeting and Administrative Coordination
• Schedule, coordinate, and prepare materials for departmental and cross-functional meetings
• Attend meetings when required and produce accurate and timely minutes
• Provide full administrative support including drafting correspondence, reports, and presentations
• Records and File Management

• • Organize and maintain both digital and physical filing systems to ensure easy and secure access to documents
  • Support the development and upkeep of operational manuals, plans, and internal procedures

Requirements / Qualifications

• Is authorized to work in Canada and has resided in Canada for 5 + years.

• • Strong organizational and time-management abilities
  • Excellent written and verbal communication
  • High attention to detail and accuracy
  • Confidence working with budgets, records, and cross-departmental collaboration
  • Proficiency in Microsoft Office and digital filing systems
  • Knowledge of H&S and compliance procedures (an asset, not required)

Equal employment opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

At Bouygues, our employees contribute by fully expressing their attributes, skills and personalities, and grasping the opportunity to grow as individuals and to help the company grow. That is why we work hard to identify and uncover our talented employees, developing their potential by empowering them and putting their talents to use.

You will be joining a great family orientated culture, combined with a competitive compensation package. We offer an excellent benefit program, a matching RRSP program, and many other employee perks.

If we have just described your ideal employer, we would love to meet you.

Come join one of the largest Facility Management companies and apply today!

Pay rage CAD between $50,000 and $60,000.