The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title: Events Associate (AMS Events)
Reports to: Assistant Manager, AMS Events
Employee status: Part-time, hourly, temporary
Hours: Up to 10 hours per week (opportunity for more during event weeks)
Compensation: $19.00 per hour
Length of term: August 25, 2025 – April 30, 2026

JOB DESCRIPTION

Attention all fun-loving UBC Vancouver students! Do you have a passion for campus culture and event planning? If so, the Alma Mater Society (AMS) of UBC has the perfect opportunity for you. Join the AMS Events team as an AMS Events Associate. As an Event Associate, you’ll work closely with the Assistant Manager, AMS Events, to help plan, promote and execute engaging events that cater to the diverse interests of UBC students.
If you are enthusiastic, self-motivated, organized, and committed to fostering meaningful connections among students, this opportunity is perfect for you. Join our team and be part of a collaborative community that values creativity, dedication, and active involvement in campus life.

Duties and Responsibilities:

• Support in planning, developing, implementing, and executing a wide range of exciting events throughout the academic year.
• Contribute marketing strategies to effectively promote AMS Events and engage with our community.
• Interface directly with UBC students through in-person opportunities, engaging with them and promoting upcoming AMS events.
• Stay up to date with the current and ever-changing interests of UBC students and help bring relevant programming to life.
• Collaborate with student clubs and campus groups to create inclusive, representative, and memorable events.
• Build and maintain positive working relationships both within and outside the organization.
• Deliver top-notch customer service for UBC students and our partners.
• Contribute to fostering a responsive, respectful, and positive environment.
• Support with the success of AMS Block Party, our annual end-of-term concert (mandatory participation)
• Active participation in weekly planning meetings.
• Other duties as required.

Qualifications and Experience:

• Must be currently enrolled as a UBC student
• Some prior event planning experience
• Excellent communication and interpersonal skills
• Knowledge of the current interests of post-secondary students
• Familiar with UBC student life and campus culture
• Outgoing, friendly, and adaptable to various environments
• Capable of working in a live music setting
• Proven ability to meet deadlines and produce results within a fast-paced work environment.
• Strong knowledge of social media applications
• Able to work in-person at UBC Vancouver campus throughout work term
• Flexible schedule, open to working occasional late evening shifts and longer hours
• Reliable and punctual
• Ability to work collaboratively and communicate effectively within a team setting
• Strong problem-solving skills and adaptability to changing circumstances
• Able to follow directions and respond well to feedback
• Photography, videography and/or graphic design experience is an asset

To Apply:
Please submit your resume and cover letter.

Application Deadline: 11:59PM August 10, 2025.

At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best.
We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.