Document Controller

Career Opportunity

What You Will Do

• Report to the Team Lead, Document Control and support project documentation across engineering and construction initiatives.
• Use SharePoint to organize, manage, and maintain electronic documents, ensuring they are accurate, secure and accessible.
• Manage document workflows and version control for key project stages, including Issued for Bid (IFB) and Issued for Construction (IFC) documents.
• Collaborate with project teams and external partners to ensure smooth operations and compliance with TTC standards
• Track document progress, revisions and approvals using SharePoint and other document control systems
• Retrieve and distribute documents quickly and accurately to support project timelines.
• Perform quality checks to ensure documents meet formatting and version control standards.
• Assist in improving document control systems and processes, including SharePoint site structure and metadata tagging.
• Train staff on document control best practices and SharePoint usage.
• Monitor system performance and help troubleshoot issues related to document access or organization.
• Stay up to date with privacy laws and ensure sensitive information is handled appropriately.
• Occasionally step in for the team lead

What Skills Do You Bring

What Qualifications Do You Bring

• Post-secondary education in engineering, information management, library sciences, or a related discipline; equivalent work experience will also be considered.
• Certifications in document or records management (e.g., Certified Document Controller, Certified Records Analyst) are beneficial but not required.
• Minimum of 6 years of experience in document control, preferably within project, engineering, or construction environments.
• Strong understanding of organizing, storing, and protecting documents, both digitally and on paper.
• Proficiency in document management systems, with SharePoint as a required platform
• Experience with Microsoft Word, Excel, PowerPoint and Adobe Acrobat is preferred.
• Ability to read and understand technical drawings and documents is considered an asset.
• Familiarity with privacy laws and secure handling of sensitive information is considered an asset.
• Excellent attention to detail and problem-solving skills.
• Strong communication and teamwork abilities to collaborate with various departments and external partners.
• Ability to learn new document control management suggest improvements to enhance document processes.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive benefits package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being

Commitment to EDI