Document Controller

Job Title: Document Controller

Job Level: OS4

Date Posted: August 18, 2025

Closing Date: September 1, 2025

Job Type: Full-Time Permanent

Display Category: Internal/External Opportunities

Location: Calgary

Hiring Manager:  Elaine Wishart

Summary

An opportunity exists for a Document Controller in our Projects & Operations Support department. The Document Controller reports to the Manager, Project Services and Asset Information and works closely with the Document Control Lead to ensure control and population of all project documentation in support of a wide variety of AltaLink capital and maintenance projects and personnel. In order to be effective in their position and in their interactions with various project and engineering teams, the candidate will have knowledge of documentation packages and engineering and project nomenclature. The candidate will adhere to the standards, processes, and quality control structure, as well as demonstrate a positive attitude, be a disciplined self-starter, and have superior written and oral communication skills. Previous experience in Owner/Operator, EPC and/or Regulatory environments is preferred.

Responsibilities: 

• Support of AltaLink capital and maintenance projects and assigned personnel in all relevant document control aspects.
• Provision of documentation deliverables, ensuring pre-established project timelines are met.
• Attention to detail, ensuring quality, accuracy, and completeness of documentation deliverables.
• Distribution and collection of incoming/outgoing documentation and data packages to relevant parties internal and external to AltaLink.
• Adherence to Document Control procedures, QA procedures, and engineering standards.
• Recommendation of improvements to document control systems and business processes; willingness to support and participate in the implementation of continuous improvement initiatives.
• Development and communication of progress status reports for stakeholders.
• Responding to and tracking of internal and/or external documentation requests.
• Coordinates documentation between AltaLink and external entities, as well as administers the return data process. This includes tracking the progress of return data against standards, document listings, as well ensuring the completeness and/or identifying deficiencies in Return Data packages.
• Ensures timely transfer of electronic files/hard copy documentation to/from clients and contractors/sub-contractors etc.
• Project turnover and close-out activities as assigned by Project and/or Operations personnel.

Requirements

• High School Diploma.
• Records Management courses or certificate would be an asset.
• Previous experience working in the electric utility industry would be an asset.
• Minimum of three years related experience in a document management office environment, including experience with computerized Document Management Systems.
• Minimum three years’ experience working with and adhering to document control policies, procedures and standards.
• Proven ability/experience in the above noted responsibilities.
• Intermediate ability in Microsoft Office 365 Suite and Adobe Acrobat Professional.
• Experience supporting the execution of capital and maintenance projects.
• Strong organizational and time management skills.
• Creative problem solver able to identify, analyze, and communicate potential delays and issues and options for their resolution.
• Ability to process a high volume of documents quickly and accurately.
• Proven ability to improve processes and systems.
• Advanced knowledge of engineering terminology and documentation.
• Strong interpersonal and communication skills, both verbal and written.
• Effective communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
• Ability to work in a fast paced, deadline driven environment.
• Proven track record of good attendance and job performance.

Notes:

AltaLink employees should be aware that we may contact your manager during the selection process.  Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests.  Please contact the Hiring Manager or Recruiter for further clarification if required.

We thank all candidates for their interest in a career with AltaLink. Due to the high volume of applications, we will only be contacting candidates being considered for an interview. We sincerely appreciate all interest and invite all candidates to follow us on LinkedIn, Facebook and/or X.

In proceeding with your application, you will be required to submit personal information to AltaLink through our applicant tracking service provider and this information will be accessible to AltaLink personnel involved in AltaLink’s hiring processes.  AltaLink also relies on third parties to assist in the hiring process and your information may be provided to them for this purpose. In the application process, AltaLink will require you to provide consent to the collection, use, and storage of your personal information for these purposes.

At AltaLink, we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, family status, source of income, sexual orientation or any other category protected by applicable provincial or federal law.

For eligible positions AltaLink offers optional hybrid work that provides flexibility between working from home and the office.

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Spending Accounts
• Competitive Compensation and Bonus Plan
• Defined Contribution Pension Plan and Group RRSP
• Group Life Insurance
• Hybrid Work Schedule for Eligible Roles
• Employee Assistance Program
• Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays
• Tuition Reimbursement
• Social Club
• Onsite Parking and Onsite Gym
• Wellness Programs