Casual Off-Hours Receptionist and Event Assistant
INVEST OTTAWA – MARKETING AND COMMUNICATIONS
As part of Invest Ottawa, the Innovation Centre at Bayview Yards is looking for a Casual Off-Hours Receptionist and Event Assistant to join the team. We provide the ultimate one-stop-shop and ‘mash-up’ of technical, business and market capabilities, resources, and expertise that help technology entrepreneurs and companies launch, grow and thrive. In addition to providing services to businesses, we offer event space to the public. Events may take place during the weekday, weekday evening and on weekends. We require administrative support throughout the events to work with clients and attendees, and act as our staff liaison for on-site event requirements.
WHY THIS ROLE:
Reporting to the Senior Manager, Placemaking and Bayview Experience, the Off-Hours Receptionist will support the event function in providing a world-class experience to users of the facility for events. The Off-Hours Receptionist and Event Assistant will provide event and administrative support during events.
WHAT YOU WILL BE DOING:
- Greeting visitors, staff, and the public in a friendly and professional manner;
- Unlocking doors for after-hours events and ensuring the common area is clear of visitors once the event is finished and doors are locked;
- Assisting, and directing all visitors;
- Maintaining a clean and safe reception area;
- Assisting with event management projects as assigned by the Manager;
- Upholding and promoting the organization’s values and philosophy relating particularly to ethics, morality, and integrity;
- Carrying out administrative tasks such as filing, data entry, and organizing materials, as required
- Completing other duties as assigned by the Manager.
WHAT YOU HAVE ACCOMPLISHED/ GAINED THROUGHOUT YOUR CAREER:
- Excellent interpersonal, oral, and written communication skills;
- Must exhibit a professional and polished manner;
- Weekday evenings and Weekend Availability
- Previous experience in the customer service field
- Ability to handle multiple tasks at once, work under pressure, and meet tight deadlines;
- Highly organized and detail-oriented;
- Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook);
- Previous experience in event coordination is considered an asset;
- Degree or diploma, or currently enrolled in, Event Management, Marketing, Hospitality, Office Administration, or an equivalent of work experience or related field;
- Availability to work flexible hours, including both daytime and evening shifts, is preferred.
- Bilingualism (English and French) an asset.
Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique application and learn more about you!
At Invest Ottawa , we know that diversity, inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs, operations and governance. As an equal opportunity employer that doesn’t simply accept difference but celebrates, support and thrives because of it, we invite all qualified candidates to apply, and especially encourage those who identify as members of underrepresented groups.
Invest Ottawa is determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please contact hr@investottawa.ca to request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential.
At Invest Ottawa, we are focused on doing better and committed to leading by example because it’s what’s best for us, our culture and our community.