Airport Coordinator

City of Williams Lake

Airport Coordinator

Full Time
Competition 25-29

Williams Lake offers a unique combination of breathtaking natural scenery and urban living.

A regional centre with all major amenities and an affordable range of residential opportunities from modern subdivisions and townhouses to large rural properties, Williams Lake is a great place to live, work, play, and raise a family.

Williams Lake has year-round opportunities for outdoor enthusiasts. In the winter, the Cariboo offers snowmobiling opportunities and excellent cross-country ski trails, as well as snowshoeing and ice fishing. We are also a short drive to excellent downhill ski hills. Williams Lake truly is the Shangri-La of mountain biking, boasting the largest bike park in British Columbia’s interior. The lake city is a great base for hiking, camping, four-wheeling, waterskiing, swimming, and sport fishing as well. Explore our many trails and take advantage of our beautiful parks, including the Nature Center, trails and walking bridge at Scout Island. Our indoor recreation facilities are top-notch, and recent upgrades to the Cariboo Memorial Recreational Complex include a water slide and training lanes, as well as a lazy river and beautiful fitness centre, in addition to two ice rinks.

Williams Lake’s downtown core offers a wide variety of shopping, dining and service opportunities. We have vibrant arts community, music scene and theatre company, and are proud to host a variety of arts and culture activities throughout the year.

From the world-famous Williams Lake Stampede to weekly summer concerts and farmers markets to an impressive variety of recreation opportunities, Williams Lake offers excitement, relaxation, and a strong sense of community and belonging. We hope you will join us!

OPERATIONS: Municipal Services Department – Streets / Airport Division

HOURS OF WORK: 40 hours per week, as per the Collective Agreement.

POSITION: Union Affiliation

PAY RATE: $39.56 plus benefits

GENERAL STATEMENT OF DUTIES:
Under the supervision of the Director of Municipal Services, the incumbent is responsible for a variety of administrative and clerical duties in accordance with all applicable Transport Canada regulations for the Williams Lake Airport.

SUPERVISION:
The incumbent shall be responsible to the Director of Municipal Services.

MAJOR DUTIES AND RESPONSIBILITIES:

• Provides administrative support to the Airport, including operations as directed.
• Maintain and update department files and records.
• Maintain/develop departmental spreadsheets, documents, accounting and filing systems.
• Responsible for all A/R in relation to the Airport. Including but not limited to fuel, landing fee, passenger, leases etc.
• Assist with year-end accounting procedures and annual audit.
• Distribute incoming and outgoing departmental correspondence, mail and faxes and maintain departmental component of the City’s website.
• Provide support for relevant Committees.
• Airside access administration and aviation fuel administration.
• Maintain all fuel inventory, including monthly reconciliations. Including daily fuel journal entry from purchases.
• Complete complaint forms and fax to appropriate department.
• Receptionist for Airport Operations, receive and direct inquiries in person and/or by telephone, record complaints and refer for action as appropriate.
• Receive and open new files and maintains the filing system and index.
• Retrieve and compile information and statistical data from multiple sources, maintain and update files and records.
• Assist in the formulating, implementing, modifying and improving comprehensive long-range plans in conjunction with Municipal Services.
• Attend meetings as required.
• Responsible for organizing building and equipment maintenance.
• Provides administrative coordination of the SMS Program.
• Maintains and administers Transport Canada regulations, CARS, TP312, Airport Operations Manual, Airport Security Program, Emergency Response Plan, etc.
• Provides input to and oversees the terms and conditions of leases, licences and contracts.
• Assists in the preparation of annual operating and capital budgets, including applications for A.C.A.P. Funding.
• Serves as key contact with the public, business community, current tenants and potential tenants related to the operation of the airport.
• Administers landing/terminal/passenger fees or data collections
• Administers and oversees various systems including AVOPs, Gate/Access. Parking and Fuel Dispensing etc.
• Liaises with and provides information to the Finance department in relation to Financial Accounting.
• Assists with public parking.
• Prepares all correspondence and reports as they relate to the airport.
• Supports business development and revenue generation initiatives.
• Issues NOTAMS (Notice of Airman)
• Required to perform Labourer duties as required by the Director of Municipal Services. This can include, but not limited to, snow shovelling or lawn mowing, etc.
• May be required to work Airport Security when needed.
• May be required to assist in other departments as required.
• Other related duties as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Preferred knowledge, but not required, of the operations of a small to medium hub airport.
• Preferred knowledge, but not required, of aviation pertaining to regulations.
• Ability to gather data and compile written reports.
• Ability to effectively communicate verbally and in writing to airport employees, management staff, outside agencies, tenants and members of the public.
• Ability to maintain a high level of confidentiality and professionalism.

QUALIFICATIONS, SKILLS & EXPERIENCE:

• Minimum Grade XII supplemented by related post-secondary accounting courses.
• Minimum 3 years previous administrative experience.
• Minimum 2 years of municipal experience and 2 years in an accounting position.
• Airport experience preferred.
• Computer and word processing experience including proficiency with Microsoft Office software and MAIS software.
• Ability to transcribe minutes
• Ability to type at minimal 60 wpm
• Ability to work with minimal supervision
• Establishes and maintains respectful and cooperative working relationships.
• Communicates effectively, both orally and written.
• Great problem-solving skills.
• Excellent customer service skills.
• Ability to work well independently and as part of a team.
• Shall possess an Airside Vehicle Operator Permit or obtain within three (3) months of employment.
• Shall possess a Restricted Radio Licence obtain within three (3) months of employment.
• YWL Security Awareness
• Security officer advance training
• SMS Human factors
• Ability to deal with the public in a tactful and professional manner.
• Ability to work effectively and efficiently with minimum supervision.

Interested candidates are invited to submit a detailed resume and cover letter outlining qualifications, experience, copies of applicable certifications, and letters of reference no later than 4:00 pm, Thursday, September 11, 2025 to the attention of Ashley Williston, Director of Human Resources, City of Williams Lake, 450 Mart Street, Williams Lake, BC, V2G 1N3 - Fax (250) 392-8484, or email awilliston@williamslake.ca

Please note that only shortlisted candidates will be contacted, thank you.