Overview
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and a professional demeanor, ensuring smooth office operations. This role requires proficiency in various office software and excellent customer service abilities, making it essential for supporting both internal staff and external clients.
Duties
- Provide administrative support to ensure efficient operation of the office.
- Manage front desk responsibilities, including greeting visitors and handling inquiries.
- Answer multi-line phone systems with professionalism and courtesy.
- Perform data entry tasks accurately and efficiently.
- Maintain organized filing systems for easy access to documents.
- Assist with bookkeeping tasks, including invoicing and expense tracking using QuickBooks.
- Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.
- Proofread documents to ensure accuracy and clarity before distribution.
- Support customer service efforts by addressing client needs and providing information as required.
- Collaborate with team members to streamline administrative processes.
- Assisting with other team members to complete estimates.
- Scheduling Jobs
- Assisting to compile Large Reports for costing large building over long timeframes
- All other task requested
Requirements
- Drivers License
- Proven experience in an administrative role, preferably in a constuction environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong computer skills with the ability to learn new software quickly.
- Excellent typing skills with attention to detail for data entry tasks.
- Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
- Strong phone etiquette and customer support skills to effectively communicate with clients and colleagues.
- Prior clerical experience is preferred, along with experience managing front desk operations.
- Ability to maintain confidentiality and handle sensitive information appropriately. Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth will be supported.
Job Type: Full-time
Pay: $17.75-$23.50 per hour
Expected hours: 37.5 per week
Work Location: In person