Job Title: Administrative Assistant
Location: Edmonton, AB
Closing date: September 11, 2025
Competition Number: MLTA-EDM-202508-065
Who we are
Job summary
MLT Aikins Edmonton is in search of an administrative assistant to join our Office Services department. This is a full-time position responsible for providing administrative and clerical support in the Edmonton office.
Our ideal candidate is self-motivated, enthusiastic and proactive in approach and highly organized, has superior computer and time management skills and excellent interpersonal and communication skills and is able to work both independently and as part of a team. The successful candidate must be able to follow detailed, complex instructions, often with minimal supervision, multi-task and thrive in a fast-paced legal professional team. Prior experience in a professional or legal environment is considered an asset.
Responsibilities include:
- Accurately scanning closed files and confirming they are saved to the document management system appropriately
- Performing inter-office mail rounds
- Preparing outgoing mail with postage and creating courier weigh bills for outgoing packages daily
- Ordering and restocking office supplies/tabs on each floor within the office as required
- Covering reception daily for breaks and lunch hour
- Providing full-time coverage as required at reception during any sick leave, vacation leave and earned days off (EDOs) including adjusting work hours and/or overtime
- Backing up office services team for any sick leave, vacation and EDOs including adjusting work hours and/or overtime
- Helping co-ordinate onsite firm workshops and seminars as needed
- Overseeing, in conjunction with the office services team, the general cleanliness of the office and lounge kitchen, which includes regularly scheduled cleaning
Qualifications include:
- Graduate of a recognized administrative assistant program (equivalencies will be considered)
- Minimum two years of experience as an administrative assistant, office services, hospitality or business centre role
- Strong computer skills including experience with Adobe Acrobat and Microsoft Word, Excel, PowerPoint and Outlook
- Physical mobility for requirements of mail and document production and the ability to lift up to a 20-pound file box
We offer:
- A competitive salary depending on experience
- Comprehensive coverage for health and wellness benefits
- Access to group savings plans and investment options
- Growth and development opportunities
- Mentorship and support
Our diversity statement
MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.
If this sounds like you, please submit your resumé and cover letter using the Apply button. Only those candidates selected for interviews will be contacted.