About the Role:
Brejnik Fine Homes is seeking a tech savvy, well organized, energetic, moved and professional Administrative Assistant to support both our ongoing business operations and exciting new ventures. This role is ideal for someone starting their career who is technical savvy and has some experience in QuickBooks Desktop and/or Online. This candidate will be helping to implement tools & applications to digitize and automate our financial operations and help run our office environment in a boutique home design and build company.
Key Responsibilities:
Financial & Administrative Support:
- Assist in managing and tracking Invoices in QuickBooks.
- Support digitize and organize financial documents (e.g., invoices) using Google Drive and other Quickbooks automation tools.
- Support invoice approvals; including establishing an automated solution to record, approve and upload approved transactions into QuickBooks.
- Run reports in QuickBooks Desktop and Online for bookkeeping and management needs. Including creation of monthly client budgets and invoices.
- Support the process for reconciling monthly VISA statements.
- Provide backup support for QuickBooks when the Bookkeeper is off or on vacation.
- Answer and direct incoming phone calls.
- Help track and record team hours and expenses.
Support for New Ventures:
- Provide administrative support for new and evolving business initiatives
Process Automation & Efficiency Initiatives:
- Assist in integrating VISA transactions into QuickBooks (Desktop and Online),
- Help automate the invoice approval process ensuring clear audit trails and streamlined posting to QuickBooks.
- Support uploading and categorizing invoices using automation tools to reduce manual entry.
- Maintain organized online storage of invoices in Google Drive for easy retrieval and compliance.
- Assist with exploring and implementing budget tracking tools to support financial planning and client communication.
- Contribute to improving invoice approval workflows by linking quotes, invoices, and payment status.
Qualifications:
- Experience with QuickBooks Desktop and Online is required.
- Background in administrative support, bookkeeping, or office coordination preferred.
- Proficiency in Google Workspace (Drive, Sheets, etc.) and Microsoft Office Suite.
- Strong organizational skills with keen attention to detail.
- Ability to handle confidential financial and client information.
- Excellent communication skills and a proactive, self-starting attitude.
Job Types: Full-time, Part-time
Pay: $45,000.00-$60,000.00 per year
Expected hours: 40 per week
Ability to commute/relocate:
- Burlington, ON L7L 5P5: reliably commute or plan to relocate before starting work (required)
Work Location: In person