Accounts Payable Specialist (Corporate & Construction)

Do you believe that a company’s success depends on its people? Do you want to support a development pipeline of more than 2,000 housing units? If so, ELM Developments is the place for you! ELM is nothing without the people who build, design, and support it. We are currently looking for an Accounts Payable Specialist to join our scaling organization.

At ELM, our legacy is in construction and value engineering. ELM has always been boots on the ground, doing whatever it takes and whenever it’s required to get the job done. Our mission is to go deep on every single line item, on every single contract.

That level of meticulousness allows us to deliver rationale, stay accountable, and consistently answer the work. However, we have much more to accomplish for our customers, and we're looking for a culturally aligned individual to join our dynamic team located in Vaughan.

ROLE

eporting to VP Project Accounting, the Accounts Payable Specialist will support the corporate and construction accounting team primarily with invoice coding and entry, vendor communications, payment co-ordination, and other tasks as required. This role requires strong organizational skills, attention to detail, and excellent communication skills to effectively collaborate with other members of the bookkeeping and project management teams.

The focus of this role will be on ELM’s portfolio of projects under planning and construction, and corporate credit cards. You will join a dynamic team of development and construction professionals on complex residential projects, including low-rise communities and high-rise developments.

KEY RESPONSIBILITIES

• Manage the payables inbox for specific projects; track invoices received and correspondence with vendors on invoices and payments
• Verify invoices against contracts and progress billings to date, communicating any revisions required with vendors, and ensuring all proper documentation is included (i.e. WSIB, statutory declaration, etc.)
• Code and enter invoices in the ERP and ensure supporting documents are uploaded
• Review invoices submitted by vendors in the Vendor Portal, communicating any revisions required with vendors
• Co-ordinate with project managers on approval of invoices
• Setup new vendors in the ERP, including legal name check and verifying HST registration
• Prepare cheques for signature
• Assist with co-ordination for mailing out payments and providing payment confirmations to vendor; communicate timing of payments with vendors s required
• Prepare monthly corporate credit card reconciliations and allocations to projects
• Assist in monthly A/P close
• Other ad hoc items as required

QUALIFICATIONS

• Minimum of 5+ years of relevant accounts payable and construction cost coding experience
• Diploma or bachelor’s degree in accounting, bookkeeping, business administration, finance, or a related field
• Professional and/or institutional experience is an asset
• Excellent follow-up, communication and interpersonal skills, with the ability to work collaboratively with diverse teams and vendors
• Detail-oriented, able to manage multiple projects and monthly deadlines in a fast-paced environment
• Demonstrated proficiency in Microsoft Office suite (Excel, Word, Outlook)
• Proficiency in construction accounting software such as Jonas Premier, QuickBooks Enterprise Contractor, or Yardi is an asset

BENEFITS AND SUPPORT

At ELM, we strive to provide our team members with the best possible support. Here is an overview of the current perks we offer:

• Ongoing learning and development opportunities to help build the career you want and hit the goals you set, while ensuring you’re reaching your fullest potential
• Two weeks of vacation in addition to public holidays
• Health, dental, and vision benefits
• A unique opportunity to build, grow and leave your impact on the historically significant and fast-growing industry of creating places to live, work and play
• To find your place within a small team of quality professionals passionate about improving, supporting each other and our partners, and caring about our customers
• Company events including bi-weekly Lunch & Learns, and Summer/Winter celebrations.

If you are a results-driven, self-motivated individual who thrives in a collaborative and fast-paced environment, we invite you to join our team at ELM. You will have the opportunity to make a meaningful difference, while working in an inclusive and supportive environment.

Thank you to all the applicants who have shown interest in this position. We appreciate the time and effort you have taken to apply.

We look forward to carefully reviewing every application we receive, however only the candidates who are being considered for further evaluation will be contacted.

ELM Development is an equal opportunity employer and encourages all qualified candidates to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we are committed to providing accommodations for people with disabilities to support their participation in all aspects of the recruitment and selection process.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Secondary School (required)

Experience:

• Accounts payable: 5 years (required)

Work Location: In person