Mennonite Economic Development Associates (MEDA) invites applications for an Accounts Payable Coordinator to join our dedicated and talented team in our mission to create business solutions to poverty!
MEDA’s work is built on a foundation of Mennonite business roots and faith-based values, within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships, MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs, allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA, please visit our website at www.meda.org.
POSITION SUMMARY
The Accounts Payable Coordinator plays a key role in ensuring the integrity, accuracy, and efficiency of MEDA’s financial operations. This position will administer global vendor relationships and oversee the complete accounts payable cycle, including payment processing, reconciliations, and expense reporting, across multiple currencies and entities. The ideal candidate will possess knowledge and skills in accounting principles, compliance frameworks, and stellar attention to details.
Current Project Responsibilities will include: Reporting to the Finance Manager, the incumbent will support the administration of employee expenses, ensuring that invoice coding is accurate and matches authorized orders. to the incumbent will engage in global financial compliance, timely fund disbursement, and ongoing accounts payable training for country offices.
Job Status: Full-time
Start Date: As soon as possible
Location(s): Waterloo Office, (Hybrid)
MAIN RESPONSIBILITIES INCLUDE:
- Reviewing and updating policies, overseeing system workflows, and managing vendor relationships to maintain efficiency, accuracy, and financial integrity across MEDA’s global operations.
- Manage vendor records in line with MEDA policies and maintain a preferred vendor list (mainly in Canada & US).
- Ensure invoices are properly matched, coded, authorized, and paid on time.
- Process weekly ACH/EFT batches and international wire payments with correct currency and entity alignment.
- Handle ad-hoc cheque payments and ensure documentation is complete and approvals are obtained.
- Perform account reconciliation, record expense accruals, and review AP aging reports monthly.
- Monitor donor fund availability before remitting payments and coordinating with the Manager of Finance to resolve any temporary project fund shortages.
- Annually review and enhance expense reimbursements processes.
- Process employee expenses and advance request with proper tax/expense allocation.
- Support employee training in AP procedures and expense claims.
REQUIREMENTS
Education: High school, plus a College Diploma in accounting or a related field.
Experience: At least five years of experience in accounting or accounts payable, preferably in an international organization where multiple currencies transactions are used.
Technical Expertise: NetSuite, Microsoft Office Suite, Multi-Currency & International Finance.
ADDITIONAL QUALIFICATIONS INCLUDE:
- Appreciation and support of MEDA’s faith statement, values and goals
- Ability and willingness for frequent travel to developing countries
- Excellent communication and interpersonal skills.
- Strong organization skills with excellent attention to detail while working in a fast-paced business environment.
- Good judgement and the ability to work independently.
APPLICATION DEADLINE: August 11th 2025 @ 4:00 pm EST.
MEDA welcomes and encourages applications from all genders, backgrounds, religions, cultures, nationalities and abilities. Accommodations are available on request for candidates with disabilities taking part in the selection process.