Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.
JD/TJD # JD1560
Pay Grade: 5
Title: Undergraduate Education Program Associate
The Department of Medicine in the Faculty of Health Sciences at McMaster University welcomes applications for a full-time, Undergraduate Education Program Associate to join our team! This is an excellent opportunity for an experienced administrative professional to join us in an essential support role for the Department.
About McMaster
At McMaster University, we strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of everyone. McMaster is one of the Top 70 Universities in the World and is recognized as Canada’s Most Research-Intensive University. McMaster continues to be recognized as one of the top employers in the Hamilton/Niagara region and one of Canada’s Top Diversity employers.
Our Faculty and Culture of Excellence
The Faculty of Health Sciences (FHS), the largest Faculty within McMaster, is unique as the only Canadian university that combines schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, Bachelor of Health Sciences, physician assistant and postgraduate health sciences education within one faculty. Our pioneering approaches to education and our reputation for world-class research have consistently placed McMaster and the Faculty among the top 50 universities in the world for health and medicine.
Those who join FHS will find a community of 5,400 talented individuals who are inspired by the faculty’s commitment to our values of interprofessional collaboration, commitment to our communities, accountability, innovation, excellence, integrity, respect, and optimism.
General Description
Responsible for providing admin support for an academic program, plans and coord a variety of activities, coordinating rotation schedules for medical students and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, and other support staff.
Representative Duties & Responsibilities
- Develops, plans and coordinates rotation schedules for medical students at multiple sites.
- Deliver orientation biweekly to new cohorts.
- Acts as liaison between faculty, staff, and students to ensure the timely communication of information.
- Greet visitors, answer, or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
- Plans and coordinates education events, tutorials, academic half days and other learning initiatives, includes planning speakers, preceptors etc.
- Create financial projections and adjust the program budget throughout the fiscal year.
- Coordinate and organize reoccurring meetings for the Program Director.
- Collect program feedback through surveys and compile feedback data to recommend changes to Program Director based on program needs and the feedback.
- Review and flag negative evaluations for Program Director review.
- Update and maintain program information in various databases.
- Compile course information and update course calendar information.
- Monitor students during examinations and ensure adherence to examination regulations.
- Compile and monitor course data; submit student marks and ensure program compliance to allow students to enter the rotation allowance
- Update and maintain program specific content on UGME webpage.
- Writes a variety of documents including, but not limited to, correspondence and minutes.
- Attends and participates in UGME and department meetings, apply learning to department programming level.
- Apply standard mathematical skills such as calculations and formulas.
- Collect, verify, and input data into a variety of spreadsheets and databases
- Maintain confidential files and records. Handle sensitive material in accordance with established policies.
- Sets up, uses, and troubleshoots teleconferencing and videoconferencing equipment.
- Assemble, copy, collate and disseminate a variety of documents and materials.
- Set up and maintain filing system, both electronic and hard copy
Supervision
- Has no responsibility for others.
Qualifications
- A 2 year post-secondary program at a community college (or formal apprenticeship). in a related field.
- Requires a minimum of 3 years of relevant experience
To apply for this job, please submit your application online.
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.
