Undergraduate Assistant

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

The Department of Anthropology at Western University provides a diverse and dynamic environment for undergraduate, graduate students and faculty as they study the socio-cultural, linguistic, archaeological and biological diversity and complexity of humanity. For undergraduate and graduate students alike, the department offers a wide array of educational opportunities, such as international field courses and hands-on experiential learning courses. The Anthropology program engages interested students and world-class faculty members in exploratory learning that provides experience in both independent and collaborative research within perspectives that focus on the environment, bodies and health, human relations, inequality, and power, and individual, social, and cultural identifies.

In collaboration with the Department Chair, the Undergraduate Chair and the Administrative Officer, the Undergraduate Assistant is accountable for the effective and efficient administration of the undergraduate program in the Department of Anthropology. The Undergraduate Assistant provides information and guidance to undergraduate students, and plans, organizes, and implements undergraduate and recruitment events. The Undergraduate Assistant also advises and responds to faculty inquiries regarding undergraduate policies and department undergraduate matters.

Qualifications

Education:

• 3 years’ University bachelor’s degree, preferably in Business or Administrative Studies, or a related field
• Post-secondary education in Anthropology is preferred

Experience:

• 3 years’ experience providing administrative support and customer service in an academic environment

Knowledge, Skills, and Abilities:

• Knowledge and understanding of undergraduate cycle, program and academic policies and procedures preferred
• Excellent verbal and written communication skills in a professional, respectful, and diplomatic manner Working knowledge of University policies, procedures, and practices preferred
• Demonstrated ability to take initiative, work independently, and follow through on work assignments Ability to apply active listening to hear and understand the complete message being communicated Competency to maintain confidentiality and treat sensitive information with discretion
• Ability to establish rapport with people from diverse backgrounds
• Demonstrated ability to understand and resolve external and internal partner issues
• Ability to maintain a positive, outgoing attitude with genuine customer service orientation
• Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail
• Ability to multi-task and maintain an organized and effective personal work environment
• Adapts readily and effectively to changing priorities and demands
• Judgment and creative problem-solving skills with a consultative and collaborative approach to addressing issues
• Ability to interact professionally with students, staff, faculty, and other members of the University community
• Strong mathematical and analytical skills to complete accurate calculations
• Ability to work independently and effectively as a member of the team to achieve department goals
• Intermediate proficiency required in Microsoft Office to prepare emails, letters, and correspondence and to input data into spreadsheets and databases
• Familiarity with software applications used by Western preferred - e.g., OWL, Cascade, PeopleSoft
• Ability to plan, coordinate, and implement various events
• Willingness and ability to stay abreast of technological developments

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

There is a possibly this position will be extended.