Student Library Assistant - Archives & Special Collections Records Centre

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

Western Libraries (WL) provides the library and archival expertise and infrastructure, information resources, technology, people, and spaces required to cultivate and mobilize knowledge, and accelerate excellence in teaching, research and scholarship.

The successful candidate will assist staff of Archives and Special Collections’ Records Centre by undertaking one or more of the following project-based duties:

• Preparing box, file and/or item listings
• Entering descriptive data and other types of metadata into spreadsheets or databases
• Physically processing university and administrative records (re-boxing/re-foldering)
• Scanning administrative documents
• Reviewing digitized content for completeness/accuracy
• Re-filing and/or re-shelving administrative documents

Qualifications

Education:

• Must be a full-time student at Western (enrolled in minimum 3.5 courses) and retain full-time student status for the duration of this appointment or be a student returning to full-time studies in the fall
• Enrolment in or completion of one or more archives-related graduate courses is an asset

Experience:

• Experience with office productivity software, specifically MS Word and Excel, required
• Experience with records management an asset
• Experience with document scanning an asset
• Previous records management work experience an asset

Skills, Abilities & Expertise:

• Physical ability to handle administrative records and archival materials, which will include lifting heavy boxes weighing up to 20 kg., periodic reaching, standing, sitting, carrying, kneeling, bending, squatting, pushing and pulling
• Basic understanding of records management, archives and library terminology
• Written and verbal communication skills, including the ability to express ideas clearly and adapt communication style to suit the situation and audience
• Ability to work in a manner that is compliant with confidentiality requirements as applicable
• Reliable and dependable with the ability to consistently work assigned schedule
• Ability to follow processes, practices and instructions accurately
• Ability to complete assigned work with high attention to detail
• Demonstrates integrity and works in accordance with Western’s policies and procedures
• Ability to multi-task and maintain an organized work environment
• Computer skills with Microsoft Office and file management software, with the ability to learn and use new software programs as required
• Personable and courteous in working relationships with colleagues, students and the public
• Ability to prioritize and organize a fluctuating workload
• Ability to work independently and effectively as a member of the team to achieve department goals

How to Apply

Interested full-time Western Students are asked to complete an application through the Working at Western website for this role. Additionally, applicants must fill out a PDF document located at:

http://www.uwo.ca/hr/form_doc/temp/WL-StudentApp.pdf and attach it electronically to your application.

*To avoid any technical issues, please save the form to your drive and then complete it*

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

While transcripts are not required for the interview, they are mandatory prior to any offer of employment.

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.