Scheduling Clerk - Milner Ridge Correctional Centre (20 minutes East of Beausejour, MB)
CL3 Clerk
Regular/full-time
Manitoba Justice
Milner Ridge Correctional Centre, Correctional Services
Beausejour MB
Advertisement Number: 44299
Salary(s): CL3 $47,264.00 - $55,567.00 per year
Closing Date: June 22, 2025
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created for similar Regular or term positions and will remain in effect for up to 12 months
The Manitoba Corrections Division helps protect society by enforcing orders and sentences given by the courts. We manage offenders with appropriate control, supervision and support. We provide programs and services that help offenders learn to become productive members of society. Milner Ridge Correctional Centre (MRCC) is located in the Agassiz Provincial Forest about 20 kilometres southwest of Lac du Bonnet, Manitoba and approximately 1 hour from Winnipeg. It is a minimum, medium and maximum security facility with a rated capacity of 524 adult males. We are currently seeking qualified candidates for the position of Scheduling Clerk (CL3) for MRCC. The position offers reliable and full time employment with a defined pension plan. The Manitoba government also provides an excellent benefits package which includes extended health, health spending, dental, vision, long term disability, supportive employment, sick leave, paid vacation and maternity/parental leave. Manitoba provides ongoing professional and educational development for its employees.
To be considered for this competition you must submit an Application Screening Form and Resume. The selection board may only rely on information provided in this form to determine whether a candidate will be invited for further assessment. Only selected candidates will be contacted to initiate their applications for a Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check, and Adult Abuse Registry Check. Receipts must be provided before the interview. . Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration. If you are successful in the application screening stage, candidates will be contacted to inform they must start their applications for Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check, and Adult Abuse Registry Check and must provide receipts prior to the interview.
**CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM**
Conditions of Employment:
- Must be legally entitled to work in Canada
- Must possess and maintain a satisfactory Criminal Record Check with Vulnerable Sector Search
- Must provide a satisfactory Child Abuse Registry Check and Adult Abuse Registry Check
- Must be able to provide and maintain a satisfactory Enhanced Security Screening
- Must have a valid Class 5F Driver's License and access to a vehicle
Qualifications:
Essential:
- Experience coordinating staff scheduling activities to ensure staff availability for planned absences.
- Demonstrated experience entering high volumes of data into several databases with accuracy.
- Experience performing clerical and administrative duties in an office environment such as data entry, preparing specialized or highly complex documents and processing detailed documentation and manual and electronic file maintenance.
- Ability to work with a high level of accuracy, thoroughness and attention to detail.
- Experience with highly sensitive and confidential information.
- Effective analytical and problem-solving skills.
- Effective written communication skills with experience drafting and editing correspondence or other communications.
- Effective verbal communication skills to clearly and professionally communicate with internal and external stakeholders.
- Excellent time management and organizational skills including the ability to prioritize competing workload demands to meet deadlines.
- Proficiency working with MS Office (Outlook, Word, Excel), and other computerized database applications.
Duties:
The Scheduling Clerk coordinates staff scheduling activities to ensure replacement staff availability for planned absences, schedules leave and initiates replacement staffing activities for all scheduled absences such as vacation, etc. The incumbent also responds to short notice requests for staff absences, this requires explanation for refusal to authorize individual requests. On a daily basis maintains records of scheduled hours for part-time staff to ensure that total hours do not result in overtime costs. Ensures that shifts for replacement staff result in appropriate rest periods. Records all refused and unavailable status calls to part time staff. The Scheduling Clerk (CL3) also liaises with section heads and staff trainer regarding future plans to determine feasibility of proposed training schedules and acts as a relief for other admin/clerical staff in their absence.
Apply to:
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
_
