Job Title: Real Estate Administrative Assistant
Company: The Anna Shirazi Team – Century 21 Heritage Group
Location: Newmarket, ON (In-office only)
Compensation: Based on experience; Independent Contractor
About Us:
The Anna Shirazi Team is the top-performing real estate team at Century 21 Heritage Group, proudly serving Newmarket and the surrounding areas. Known for delivering exceptional service, strong results, and giving back to the community, we’re looking to grow our team with a reliable, detail-oriented, and self-motivated Administrative Assistant.
This is a fast-paced role that requires excellent organizational skills, initiative, and the ability to manage multiple tasks at once while maintaining a high level of professionalism.
Key Responsibilities:
- Provide day-to-day administrative support to the team leader and agents
- Manage MLS listing input, paperwork, and documentation from start to finish
- Schedule showings, client appointments, home inspections, and staging
- Maintain and update CRM, databases, and spreadsheets
- Create and edit marketing materials: feature sheets, flyers, postcards, and signage using Canva
- Assist with managing social media accounts (Instagram, Facebook), including scheduling posts, responding to DMs/comments, and uploading reels
- Coordinate and support community events, open houses, and client appreciation initiatives
- Manage email newsletters and mailing campaigns
Requirements:
- 2+ years of experience in an administrative or marketing role (Real estate experience is required)
- Strong computer skills: Google Workspace, Canva, CRM systems, social media platforms
- Highly organized, resourceful, and proactive
- Excellent written and verbal communication skills
- Strong attention to detail and ability to meet deadlines
- Reliable transportation (for errands, signage, event support)
- Available to work in-person at our Newmarket office Monday to Friday
- Familiarity with Asana or project management tools is an asset
- Knowledge of real estate procedures and terminology is preferred but not required
What We Offer:
- A positive, collaborative work environment
- Opportunity to grow your role as the team continues to expand
- A chance to work with one of the most recognized and community-involved teams in the area
- Flexible working environment with room for creativity and initiative
Job Type: Full-time
Pay: $21.00-$25.00 per hour
Schedule:
- Monday to Friday
- Weekends as needed
Application question(s):
- Are you within a 30 minute drive to Newmarket?
- Do you have your own vehicle that you are able to use for job errands?
- Are you experienced or comfortable being an independent contractor for this position?
- Are you familiar with using Canva?
- Are you familiar with real estate softwares, such as: MLS Stratus/ Realm/ Webforms/ Broker Bay?
Experience:
- Real Estate Administrative: 1 year (required)
- Administrative: 2 years (required)
Work Location: In person
