Job Title: Administrative / Executive Assistant – Real Estate Team
Company: MCS Real Estate Group, Royal LePage Signature
Location: In Office – 8 Sampson Mews, Unit 201, Toronto, ON (Shops at Don Mills)
Job Type: Full-Time
Salary: $45,000 + bonuses
About Us
MCS Real Estate Group is a top-performing real estate team powered by Royal LePage Signature Realty. Known for our results and exceptional client service, we are growing rapidly across Toronto. We’re looking for a sharp, detail-oriented, and proactive Administrative/Executive Assistant to keep us running smoothly and support our real estate operations.
Who You Are
You thrive in a fast-paced environment and are comfortable wearing multiple hats. You’re organized, solutions-focused, and an excellent communicator. You’re looking for a role where you can grow within a high-performing team and make a real impact.
Key Responsibilities
- Draft and manage real estate transaction documents for buyers, sellers, and landlords
- Coordinate worksheets, referral forms, and maintain spreadsheets
- Maintain and edit marketing materials using Adobe Photoshop or Canva
- Create and schedule social media content, captions, and reels
- Design and implement email campaigns and Meta ads (Facebook, Instagram)
- Maintain records of trade/deal sheets and submit documentation to the Deals Department
- Liaise with builders and legal offices regarding commission cheques
- Prepare Comparative Market Analyses (CMAs) and locate property comparables in the GTA
- Update internal tracking spreadsheets with deal status, mortgage approvals, and more
Required Skills & Experience
- Real estate administrative experience (mandatory)
- Proficiency with real estate software (e.g. BrokerBay, REALM, DocuSign, WebForms, RealtorLink, GEOWarehouse, MPAC)
- CRM familiarity (e.g. Follow Up Boss, kvCORE)
- Canva experience (designing social media/marketing assets)
- Social media experience (Instagram, Facebook Ads, Google Analytics)
Preferred / Bonus Skills
- Experience with: Mailchimp, Notion, Google Gemini, Adobe Suite (Photoshop, Illustrator, Acrobat)
- Microsoft Office expert (Word, Excel, PowerPoint)
- Familiarity with self or project management tools
- Access to a car and valid driver’s license (preferred but not required)
- Eagerness to grow within the team long-term
Additional Details
- This is an in-office role based at Shops at Don Mills
- Monday to Friday; occasional flexibility required
- Join a high-energy, collaborative team that values precision and initiative
Job Type: Full-time
Pay: $45,000.00 per year
Additional pay:
- Bonus pay
Schedule:
- Monday to Friday
Work Location: In person
