Proposal Support Specialist

Company Description

At General Dynamics Mission Systems–Canada, our focus extends beyond engineering technology solutions—we are dedicated to cultivating careers. If you seek a purpose-driven career solving some of the world’s most critical problems, alongside some of the brightest engineering minds, your application is welcome. Join a community where your unique perspective propels innovation.

Why Join Us?

• Flexible Work Environment: We have On-site and Hybrid positions, this is often dependent on the nature of your role. We offer a variety of options for your work schedule which includes compressed work week options, flexible start times and shut down periods.
• Professional Development: We offer a number of resources and support to help develop your professional toolkit! You should anticipate regular progress reviews as well as access to educational assistance, professional designations and certification support, training and more! 
• Total Rewards: Consider it covered—health, dental, and beyond. Early access to a pension plan with various perks to acknowledge your contributions to the organization.

Job Description

General Dynamics Mission System-Canada has an exciting opportunity for a Proposal Support Specialist with their Canadian-based Proposal Development Team based in Calgary, Halifax, or Ottawa.

You are a motivated and self-directed individual with a passion for proposals. You thrive in a collaborative environment but know when to switch to independent deliverables. Communication is paramount so having excellent writing, proofreading and editing skills is essential. As a Proposal Support Specialist, you will coordinate and manage all proposal development support activities, including: reviewing, organizing and editing proposal content; graphics development and management; SharePoint management and records retention; colour team support; word processing; adherence to branding standards; compliance management; and quality control.

Key indicators of success in this role are excellent attention to detail, a creative mindset, multitasker, and independent thinking with strong time management skills in order to work productively under short deadlines in an evolving work environment.

• Reviewing customer Request for Proposal/Information (RFP/RFI) material to identify proposal deliverables, deadlines, response structure and format
• Maintain accurate customer RFP/RFI versions and amendment records
• Provide input for the proposal response document in association with the corporate template structure, design, and layout
• Set up all documentation related to the proposal response using corporate proposal templates and previous proposal baseline
• Assign and coordinate proposal team SharePoint site activities, provide site access, and create SharePoint contributor groups
• Assist with creating proposal outlines, schedules, and work packages, working closely with the Proposal and Capture Managers
• Format all proposal documentation according to team and company-approved standards and styles
• Edit technical proposal documentation, ensuring: consistency/clarity of message; contextual integrity and tone; proper grammar; coherent flow; and readability and accuracy
• Oversee graphics development, support writers with content creation, and engage with illustrator teams as required
• Liaise with the contributors for each proposal, both internal and external to the proposal department, including the following functional areas: proposals, capture, estimating, engineering, supply chain, manufacturing, quality, business development, offsets, project management, commercial services, finance, legal, and other speciality functions as required
• Finalize proposal deliverables as part of digital production activities
• Maintain documentation version control at each iteration of the proposal including colour team reviews and manage the final document release and archive using electronic tools; and Post-proposal production document management activities
• Maintain, augment and improve library of reusable proposal content, graphics, templates and processes to reduce response time and improve quality of future bids
• Contribute to proposal status and proposal record metrics reports

Qualifications

• University or College degree or an equivalent combination of education and related experience
• 4 years of proposal experience
• Excellent attention to detail and ability to multi-task and achieve deadlines
• Excellent communication, both verbal and written
• Working proficiency of Microsoft Office Suite
• Experience with SharePoint, Adobe InDesign, Illustrator, and Photoshop

It is a requirement that General Dynamics Mission Systems-Canada be registered with the Canadian Controlled Goods program and that all of its workforce be security assessed. Successful applicants must meet all applicable security requirements, including but not limited to the ability to obtain and maintain a Canadian government security clearance. Applicants may be required to meet additional security requirements in order to gain access to technical data, classified areas or information that is subject to international regulations. You must be eligible to work in Canada.

Additional Information

We believe the unique contributions of each of our colleagues are key in our ability to drive innovation. By fostering a culture of belonging, encouraging idea sharing at all levels, and reinforcing the very real impact of what we do, we offer an environment where everyone can take pride in their work. We respect diverse opinions, and value the lived experiences each and every one of us bring to our workplace. If you require accommodation during any stage of the application process, please contact Human Resources via [email protected].