Property Administrator

Location:

Property Administrator

The Property Administrator reports to and provides administrative support to the Property Manager working on the Ontario Retail portfolio. The successful candidate will be responsible for providing direct support by ensuring that key administrative aspects of the portfolio are maintained in a professional and proficient manner.

Responsibilities:

• Administer tenant accounts receivable including the processing of monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears;
• Process monthly re-occurring billing;
• Code, process, and enter incoming invoices via accounting software (Nexus);
• Assist with preparation of Property Budgets;
• Assist with distribution of annual budget reconciliation and RANs, manual invoices;
• Prepare statements of account as needed;
• Maintain an up-to-date tenant contact list for all properties;
• Maintain an up-to-date Contractor List for all properties and set up new vendors and ensure compliance standards are met;
• Maintain Utility Registers and assist Property Manager with tracking utility payments;
• Prepare monthly accruals;
• Provide assistance on special projects, including preparation of various consolidated reports;
• Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence;
• Review tenant and head lease abstracts and ensure accuracy of rent rolls to include the simulation and review of monthly rent roll to assist Property Manager;
• Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required;
• Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc.
• Additional related duties may be assigned as required.

Qualifications:

• Previous Property Administration or related office experience;
• Accounts Payable and Accounts Receivable experience is an asset;
• Strong computer skills, specifically with Excel, and a keen attention to detail;
• Excellent written and verbal communication skills, combined with an approachable manner;
• A self-starter with the ability to work independently;
• Positive attitude.

About Choice Properties

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties’ portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.

Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Number of Openings:

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