Project Co-Ordinator

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

The Hospital for Sick Children (SickKids) is Canada's leading paediatric hospital, located in downtown Toronto. SickKids continually strives to be a leader in healthcare and is currently undergoing a phased strategic capital planning initiative to redevelop and transform the SickKids campus ('Project Horizon') to support the future delivery of world class paediatric healthcare, teaching and research. While the campus is being redeveloped, it remains operational, growing and evolving, with support from the Facilities Project Management Office's Space Management Team to effectively manage the limited space footprint.

SickKids' Facilities Project Management Office is seeking a Project Coordinator, Space Management with the skills and knowledge required to participate in the successful transition to updated space management procedures and a space audit. This role is primarily focused on supporting Space Management but may also support other projects and activities delivered by the Facilities Project Management Office or Project Horizon team. The role is contract in nature for a minimum of 12 months and 1 day with the option to extend.

Here's what you'll get to do

The role will require an incumbent with good communication skills, leadership, people skills, ambition, drive, and time management traits that would provide effective skills within your role to execute your projects and initiatives and predict outcomes ahead of completion. SickKids is looking for an enthusiastic and passionate individual that is committed to their goals within their role and will work with a can-do attitude. Your role will require you to be an efficient contributor with the capabilities of solving problems, either with the team or individually; with support from other members of the Facilities Project Management Office (FPMO), FPMO Director, Project Horizon team or other leaders within the portfolio, as required. An effective Project Coordinator within this role will be required to plan effectively; ensuring that the work is coordinated, organized and completed in an efficient manner.

The Project Coordinator will provide support in the management of space on SickKids campus, leased facilities and all related processes. The primary role relates to conducting a space audit but other tasks may include updating or developing related documents and materials, reporting to and engaging various stakeholders and committees and other related work to ensure that project objectives, including schedule, budget are met and improved when possible in accordance to the departmental Project Guidelines and Procedures Manual.

Other duties of the Project Coordinator include site reviews, drawing updates in AutoCAD, document revisions and other duties as required.

Project Coordination

Involved in the following activities:

• Work with the Program Manager, Space Management to plan and execute a space audit of SickKids campus
• Update space database and other relevant systems and perform quality control checks
• Assist with triaging and assessing incoming space requests
• Coordinate review and validation of space-related information with end users to ensure the space management documents and database are complete and accurate
• Assist in identifying and resolving any discrepancies in space usage and authorization
• Update base building floor plans and maintain all reference drawings including furniture layouts, as required
• Maintain effective working relationships between all team members, stakeholders, consultants, vendors and others on projects
• Controls space-related documents in accordance with the procedures for document control and filing as per departmental Project Guidelines and Procedure Manual
• Assists in space management project financial tracking and forecasting.
• Developing and updating tools, manuals, guidelines, policies, templates, forms and Intranet information to support space management activities and processes
• Support the Project Managers / Planners (where applicable) and internal team members throughout the life of the project. In some cases, the Project Coordinator may manage minor projects on their own depending upon size and complexity
• Scheduling and coordination of meetings with Committees, department representatives, consultants/ vendors (if needed) and required team members
• Communicates project results to the Director, Committees, other project managers and key stakeholders, and makes recommendations to project stakeholders (as appropriate) regarding the long-term implementation of project initiatives based on learning gained during the project lifecycle
• Liaises with other teams and committees at SickKids as needed

Here's what you'll need

• A post-secondary degree or diploma or equivalent work experience
• Experience in fast-paced environments, working with diverse teams
• Experience working with Microsoft Office applications, especially Excel
• Proficiency in AutoCAD
• Knowledge of relevant codes and standards including OBC and AODA
• PMP Certification or completion of a Project Management program is an asset.
• Background in architecture, interior design or related fields would be considered an asset
• Experience with Archibus, ServiceNow, space booking systems and/or space utilization sensor systems preferred

Here's what you'll love

• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• A flexible remote hybrid work environment.
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
• For more on why you'll love working at SickKids, visit our careers site.

Employment type: 12-month full-time (35 hours/week) contract position with option to extend

Due to nature of the work related to campus space management, this is not a remote/hybrid position, the duties are primarily on site.

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

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