Project Administrator

Overview

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Who We Are

We are currently seeking motivated candidates for the position of Project Administrator.  The successful candidate can be based at any one of our Eastern Canada office locations: Fredericton, Halifax, Moncton, Saint John, St. John’s, and Sydney with the opportunity for flexible work arrangements to help balance the competing demands of work and personal life. 

In this role you will be a welcome addition to our dynamic administrative team. As a Project Administrator you will showcase your financial, organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

Responsibilities

Project Administration 

Project Initiation and Planning

• Support execution of agreements 
• Initiate projects in Dillon’s financial management system
• Facilitate project plan completion and distribution to team
• Support health and safety plan preparation and communication

Project Execution

• Assist with the development and maintenance of documentation in accordance with Dillon’s quality management system 
• Undertake document management of pertinent project information
• Provide enhanced and embedded project support to meet unique project requirements on an as required basis, including administrative support and task coordination.

Project Monitoring, Controlling, and Project Closing

• Facilitate monthly invoicing 
• Financial monitoring, budget analysis, and data entries in Dillon’s financial management system
• Support scope change development and addition to the financial management system
• Liaise with Dillon’s finance department 
• Support project close-out 

General Office Support 

• As part of a local administrative team, assist with general office-related administrative activities as required, and contribute to fulfill the variety of tasks necessary to run the office effectively

Learning and Development 

• A commitment to self-development and ongoing learning and professional development.

Qualifications

What you will need to succeed

• Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience
• Prior experience in a project administration or project coordination role is considered an asset
• Post-secondary education in a project management or an administration related program is considered an asset

Experience

• Understanding of basic accounting principles, terms and financial functions
• Understanding of project management concepts
• Proficient in the use of the Microsoft Office Suite, specifically Word and Excel
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy;
• Excellent interpersonal, organizational and communication (written/verbal) skills
• A team player with the ability to multi-task; collaborates with others to promote understanding and provide necessary support
• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

• Reliability: words that result in actions build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences

Dillon is a certified Great Place to Work. This recognition underscores our commitment to fostering an outstanding employee experience and cultivating an exceptional workplace culture. At Dillon, we believe that our people are our greatest asset. This designation reflects our ongoing efforts to ensure that our workplace is not just a place of work, but a community where everyone can thrive.

In addition, we offer:

• Employee share purchase plan
• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• A competitive compensation package
• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions
• Flexible work hours 
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs.  We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
• Learning and Development opportunities
• As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• Focus on Innovation
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
• Employee and Family Assistance Program (EFAP)
• A variety of EFAP tools and online resources to support well-being are available to all employees
• Wellness Subsidy
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes  and dance classes

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 17 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences. 

Inclusion is more than a word to us, it is the way we choose to run our business. Please connect with us if you require accommodation in the interview process. We would love to hear from you!