We currently have an opening for a Project Administrator in our Regina office. You will work on multi-discipline projects for a variety of public and private sector clients.
Responsibilities will include coordinating budgets, coordinating invoicing, producing monthly earned value forecasting, and preparing project tender documents, specifications, and letters in accordance with our professional standards. You will also complete analysis and interpretation of data and coordinate the logistics of project tender submissions. You will also be responsible for the records management of the Regina Infrastructure Division. You will also assist with proposal preparation and other business development activities. You will provide administrative assistance to our managers, engineers, technologists, and other team members. You will also provide support to other members of our team and complete other duties as assigned.
You have an eye for detail, creating, and assuring reports conform to project and company standards regarding quality, content, and format. You provide excellent customer service, delivering project management support services to your team and external clients (e.g., change orders, workplans, scheduling, engineering agreements, and contract documents). You maintain a current knowledge of project technical specifications and implications.
You will report to the Division Manager, Regina Infrastructure, and be a part of a dynamic, high-performance team.
Job Requirements:
What you will bring:
- Business Administration or Office Administration diploma from an accredited post-secondary institution (as a minimum)
- 6 to 8 years of administrative experience in a professional office environment
- Experience in the coordination of projects
- Experience in customer/client service
- Advanced capabilities in Microsoft Word, Excel, PowerPoint, and SharePoint
- Excellent oral communication skills
- Excellent written communication skills, including ability to write professional reports
- Highly detail-oriented
- Demonstrated ability to work independently and use good judgement
- Ability to work within tight deadlines and schedules
- Strong data gathering and analysis skills
- Prior experience with accounting functions such as invoicing is an asset
- Prior experience using graphic design software (e.g. Photoshop, InDesign) is an asset
- Prior experience with marketing/business development activities is an asset
- Prior experience in the consulting engineering industry is an asset
Everyone has their own unique talents, skills, and background. Even if you don’t meet 100% of the qualifications outlined above, let us know why you’d be a great fit for this role!
What we offer:
- Competitive salary and benefits, including health coverage, dental coverage, use of our Employee and Family Assistance Program, and company pension program that matches your contributions
- Flexible working arrangements, including flex time and remote working options
- Culture that promotes accessibility and respect, through our company-wide Diversity & Inclusion Committee, WISER Committee, Accessibility Task Force, and other initiatives
- Culture that promotes sustainability, through our company-wide Climate Change training and carbon-offset program
- Ongoing support for your professional development and personal growth through our Mentoring Program, Continuing Professional Development training hours, professional designation support, and Young Professionals Club
- Work environment that focuses on your health, safety, and overall wellness, including our local Regina Wellness Club, and annual Fitness Allowance. The safety of our employees is paramount. We are also COR® (Certificate of Recognition) safety certified.
- An active Social Club, Book Club, and other social and networking opportunities (including our biennial company-wide Olympics), Lunch-and-Learns, and community volunteer initiatives
We are confident that you will achieve your career and personal goals at Associated Engineering.
