Summary of the Position: Provides administrative and operational support across various functions of the organization. Key responsibilities include processing online orders and fulfilling the duties of the administrative assistant in their absence. Additional responsibilities may include contributing to website maintenance, creating social media content, performing graphic design tasks, assisting with the annual conference, assisting with the Drug Comparison Charts, and possibly conducting research to support ongoing projects.

Reports to: This position reports to the Administrative Assistant. The Chief Editor or Director may also assign duties.

Duties and Responsibilities: This position provides multifaceted support to the organization, contributing to administrative, operational, and communications functions. Assigned duties may include:

• Administrative Support: Provide coverage for the administrative assistant during absences, including handling inquiries and general office tasks
• Order Fulfillment: Process and manage online orders, ensuring accuracy and timely delivery
• Data and Research: Assist with the management of the Drug Comparison Charts and conduct research to support organizational initiatives
• Event Support: Assist with logistical planning and execution of the annual conference, including communications and materials preparation
• Digital Content Management: Update website content and maintain social media accounts with relevant and engaging material
• Design and Communications: Create basic graphic design materials for digital and print use, as needed

Accountabilities:

• Ensure timely and accurate completion of assigned tasks
• Maintain professionalism in all communications and interactions
• Demonstrate initiative and adaptability in a dynamic work environment
• Uphold the organization’s standards for quality and accuracy in all content and materials

Qualifications:

• Current University of Saskatchewan student
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and social media platforms
• Ability to learn website content management systems (Mobirise)
• Basic graphic design skills using tools such as Canva
• Ability to work independently and manage multiple tasks with attention to detail
• Experience with health research is an asset

Location and Work Hours: The RxFiles office is located in the E-wing of Health Sciences. This is an on-site position. Working hours are casual during the Fall and Winter semesters (~7.5 hours per week). Flexibility is offered to accommodate academic activities (e.g., preparing for exams). Office hours are 8:30am to 4:30pm Monday to Friday.

Application: Please include a cover letter and resume with your application.

Inquiries regarding this position can be directed to Julia Bareham, Director, at [email protected]

Department: College of Pharmacy & Nutrition
Status: Casual 12 months with the possibility of extension
Employment Group: Undergraduate Students - Non-union
Full Time Equivalent (FTE): Casual to full-time
Salary: The salary range, based on 1.0 FTE, is $15.00 - 21.12 per hour. The starting salary will be commensurate with education and experience.
Salary Phase/Band: Salary Band 1
Posted Date: 8/19/2025
Closing Date: 9/15/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.