Description
The Information Technologies is currently seeking a Full-time Limited Term PMO Specialist for approximately 12 months.
Reporting to the Associate Director, IT Investment Office, the PMO Specialist supports the successful delivery of the University's IT project portfolio. The role involves managing small to medium-sized projects, supporting PMO governance and reporting, and contributing to continuous improvement initiatives. The workload may peak around fiscal year-end, budget cycles, and project delivery milestones.
Summary of Key Responsibilities (job functions include but are not limited to):
- Managing small projects independently, applying project management methodologies
- Supporting senior project managers with documentation, reporting, and governance activities
- Assisting in maintaining PMO standards, templates, and best practices
- Tracking risks, issues, and progress, and ensuring appropriate escalation
- Contributing to portfolio-level reporting and resource management
Qualifications / Requirements:
Technical and Professional Skills
- Project Management: Experience managing small projects independently
- Tools: Proficiency in MS Project, SharePoint, Teams, and other project management tools
- Reporting: Ability to prepare clear project status reports, dashboards, and presentations
- Governance: Familiarity with PMO standards, frameworks, and best practices
- Risk & Issue Management: Strong ability to identify, document, and manage project risks/issues
Analytical Skills
- Problem-Solving: Strong analytical and problem-solving skills
- Critical Thinking: Ability to evaluate project challenges and recommend solutions
- Data Interpretation: Skills in interpreting project and portfolio data to support decision-making
Interpersonal and Communication Skills
- Communication: Excellent verbal and written communication skills
- Collaboration: Ability to work effectively in cross-functional teams
- Stakeholder Management: Experience engaging with diverse stakeholders across academic and administrative units
Education and Certifications
- Bachelor's degree in IT, Business, or related discipline (or equivalent experience)
- PMP designation is desired
- Minimum of 5 years of project management experience
Other Desirable Attributes
- Adaptability to manage multiple priorities in a fast-paced environment
- Strong organizational skills with attention to detail
- Commitment to continuous learning and professional development
Application Deadline: September 15, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
