Job Summary
We are seeking a highly organized and detail-oriented individual for a part-time Personal Assistant role with some responsibilities in Junior Bookkeeping for our small business run out of a home office in Victoria, British Columbia. This role is ideal for someone proactive and resourceful who can efficiently manage administrative and personal tasks while also providing support with some light bookkeeping. The regular work schedule is Mondays and Thursdays from 10:00 a.m. to 4:00 p.m., with flexibility available for the right candidate. The ideal candidate will be highly proficient with computers and technology, possess excellent organizational and communication skills, be comfortable handling a variety of personal and administrative tasks, and demonstrate a strong interest in learning and implementing AI to enhance efficiency in both personal and potentially light business-related activities. While not the primary focus, an interest in bookkeeping and familiarity with QuickBooks would be an asset, and training on QuickBooks will be provided to the right individual for basic bookkeeping tasks.
Duties
- Manage and maintain complex calendars, including scheduling appointments and meetings.
- Organize and maintain physical and digital filing systems, ensuring all personal and some work-related documents are well-organized and easily accessible.
- Handle phone calls, emails, and other correspondence, responding promptly and professionally.
- Prepare draft emails and other communications.
- Run errands as needed (e.g., post office, shopping).
- Assist with personal tasks and projects as required.
- Light cleaning and possibly meal prep
- Create and implement effective systems for organizing tasks and priorities related to personal and some work-related matters.
Bookkeeping Duties:
- Assist with basic bookkeeping tasks, including accurate and efficient data entry into QuickBooks.
- Assist in maintaining organized financial records.
Qualifications:
- Highly proficient with computers and technology.
- Excellent organizational skills with the ability to prioritize a variety of personal and administrative tasks effectively.
- Strong written and verbal communication skills.
- Proficiency in data entry with a high level of accuracy.
- Familiarity with file management systems and document processing tools.
- Experience with Google Suite, OneDrive, and Dropbox.
- Excellent proofreading skills.
- A proactive attitude towards problem-solving and willingness to learn new skills, including the implementation of AI tools for personal and potentially light business-related tasks.
- Previous administrative or personal assistant experience is a plus.
- Interest in learning basic bookkeeping using QuickBooks.
- Maintain confidentiality of sensitive information and adhere to company policies regarding data security.
Looking for a part-time role to learn bookkeeping and see how a small business runs? Join us as a Personal Assistant / Junior Bookkeeper! You'll provide crucial personal and administrative support while receiving dedicated training in basic bookkeeping within a supportive environment. We're looking for someone tech-savvy and eager to explore AI to enhance our efficiency and understand the various facets of operating a small business.
Job Type: Part-time
Pay: $20.00-$22.00 per hour
Expected hours: 10 – 12 per week
Benefits:
- Casual dress
- Discounted or free food
- Flexible schedule
- On-site parking
Schedule:
- Day shift
- Monday to Friday
Application question(s):
- Are you able to work two shifts per week Monday to Friday from 10 AM to 4 PM?
Work Location: In person
