Company: The Inspection Professionals
Location: Greater Toronto Area (Hybrid: Remote & On-Site)
About Us:
The Inspection Professionals (TIP) is one of the GTA’s most awarded home inspection companies, with nearly two decades of experience. We have built a reputation for professionalism, reliability, and exceptional client care. As the business grows, we are seeking a versatile, adaptable, and tech-savvy Personal Assistant to support the day-to-day operations and help manage multiple aspects of our business.
Position Overview:
This is a flexible, on-call position designed to help the business owner and the entire inspection team manage and coordinate daily operations. You’ll be supporting almost every aspect of the business, from client communications and scheduling to assisting with social media and behind-the-scenes tasks during home inspections. The role is not a typical 9-5 job—it requires availability outside of regular hours, including evenings and weekends, as business demands can fluctuate throughout the day.
In our multi-inspector firm, you will assist the business owner and the entire inspection team by booking home inspections, air quality testing, and asbestos bulk sampling jobs. You will help ensure smooth coordination across all team members and support the overall efficiency of our operations. The ideal candidate will act as the business owner's right-hand person, learning everything the business owner does (except performing inspections). As the business grows, this position has the potential to grow into a full-time role with more responsibilities.
Key Responsibilities:
- Respond to client and realtor inquiries via text, phone, and email.
- Coordinate and schedule home inspections, air quality testing, and asbestos bulk sampling jobs.
- Manage and update work orders in our reporting software.
- Assist with client follow-ups and ensure excellent communication throughout the inspection process.
- Create and schedule social media posts (Instagram, Facebook, etc.).
- Occasionally attend inspections to capture video/photos for social media and marketing.
- Assist with general administrative tasks, including organizing files and documents.
- Help with report input based on live dictation during inspections.
- Actively contribute to improving business workflows and systems.
- Be available for varying hours, including evenings and weekends, based on business needs.
Who You Are:
- Exceptionally organized, reliable, and detail-oriented.
- Friendly and approachable with strong communication skills (written and verbal).
- Exceptional fluency in English (spoken and written) is required, as you will be handling client and realtor communications regularly.
- Tech-savvy and comfortable using tools like Google Workspace, Canva, Instagram, scheduling tools, and learning new apps quickly.
- Able to work independently but comfortable asking for guidance when needed.
- Flexible and adaptable, able to shift focus and take on new tasks quickly.
- Open to learning the home inspection business and contributing to its growth.
- A good cultural fit: positive, adaptable, and eager to jump in wherever needed.
Preferred Qualifications:
- Background or interest in home inspections, real estate, or content creation is a plus.
- Previous administrative or assistant experience is beneficial.
- Must have access to reliable transportation and be open to occasional on-site support (e.g., inspection assistance, errands, or filming).
Job Details:
- Job Type: Part-time, with the potential to grow into a full-time position.
- Compensation: $20–$25 per hour, depending on experience.
- Hours: 20-30 hours per week, with flexible and varying hours based on the needs of the business. Evening and weekend availability is required.
- Location: Hybrid remote role with occasional on-site support in Vaughan, ON.
- Start Date: Immediate
How to Apply:
Please submit your resume and a short cover letter outlining:
- Why you’re interested in this position.
- How your skills and experience align with what we’re looking for.
Application Questions:
- Are you comfortable responding to clients and realtors via phone, text, and email, and managing bookings accordingly?
- Do you have experience creating content for social media (e.g., using Canva, Instagram)?
- How do you rate your technical skills, especially with Google Docs, scheduling apps, and other tech tools?
- Are you open to working flexible hours, including evenings and weekends, based on business needs?
- Do you have access to reliable transportation and are you comfortable assisting with on-site tasks?
Job Type: Part-time
Pay: $20.00-$25.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Flexible schedule
- Mileage reimbursement
Flexible language requirement:
- French not required
Schedule:
- Evening shift
- Every Weekend
- Monday to Friday
- On call
Work Location: Hybrid remote in Concord, ON L4K 0B2
Expected start date: 2025-06-24
