Position title: Payroll & Benefits Administrator
Job type: Permanent, part-time
Reporting to: Director of Finance
About us:
We open doors for youth and prevent adult homelessness. We serve at-risk youth experiencing homelessness, aging out of care, or fleeing violence in the home. Young adults who need a place to call home and people who believe in them. We offer safe housing, community, and support to help youth make healthy choices and shift toward a brighter future.
Position Overview:
Reporting to the Director of Finance, the Payroll & Benefits Administrator is responsible for the accurate and timely processing of employee payroll and benefits administration. This role ensures compliance with related employment laws and company policies, while delivering exceptional support to employees on payroll and benefits-related matters. In addition to payroll and benefits responsibilities, this position liaises the Human Resources (HR) department, assisting with HR documentation, onboarding, offboarding, and record-keeping between the payroll system and HRIS.
This is a permanent part-time position working 20 hours per week. Schedule to be determined between you and your manager.
Duties and responsibilities
Payroll
- Process payroll accurately and on time for all employees through Payworks
- Ensure all payroll-related deductions (taxes, pension, benefits) are correct and compliant with government regulations
- Review monthly invoices from pension and benefit providers to ensure correct deductions are made from employees’ paycheques and perform reconciliation of health benefits and access benefits portals to download invoices
- Calculate employee hours, overtime, and bonuses and ensure timesheets are properly approved by managers
- Maintain accurate employee records in Payworks & BambooHR (wages, benefits, tax information, etc.)
- File and organize payroll documents for compliance and auditing
- Perform other duties as assigned
Benefits Administration
- File and organize benefits documents for compliance and auditing
- Enrol new employees in benefits and pension plans and process updates as needed
- Coordinate with providers on benefits administration and resolve employee inquiries
- Track eligibility, contributions, and changes to employee benefits and pension status
- Support annual open enrolment and benefits renewal processes
- Perform other duties as assigned
Human Resources Support
- Support to the Human Resources team by preparing payroll-related reports, and supporting HR-driven initiatives such as wellness programs
- Ensure compliance with the BC Employment Standards Act and support audits as needed
- Assist with onboarding and offboarding processes, including benefits enrollment and payroll setup in the Payworks system
- Process salary changes in BambooHR and Payworks and provide documentation to employees
- Perform other duties as assigned
Education & Experience
- Minimum of 3 years’ related experience in a similar role/function
- A diploma or degree in business administration or similar disciplines is preferred
- Payroll Compliance Practitioner (PCP) Designation is preferred
- A combination of education and experience will be considered
- Experience with Microsoft Office, specifically Word and Excel
- Experience with BambooHR and Payworks
Working Conditions
- Operates out of the head office but this position but may be required to visit other Threshold sites
Special Requirements
- Criminal record check prior to employment, and subject to regular review.
- Follow Threshold Housing Society’s policies and procedures
If you’d like to learn more about the position’s responsibilities and required skills and abilities, review the Youth Housing Support job description.
To Apply
If you would like to be a part of a progressive team that is passionate about making an impact, please apply with your resume and cover letter.
This position will remain open until August 15th, 2025
If you have any questions regarding this position or applying for this position, or if you need any accommodation for applying to this posting, please call us at 778-400-3177 or email us at: [email protected]. We want to support all applicants during this process.
