Payroll and Finance Officer

SUMMARY

Reporting to the financial operations manager, the incumbent carries out all operations required to produce and issue payroll and other remuneration in compliance with the provisions of collective agreements and other employment contracts; and is also responsible for all operations involved in the production and issuance of water and sewer bills, as well as for the collection of accounts receivable for the City.

DUTIES AND RESPONSIBILITIES

1. Payroll and benefits

• Review, verify, compile and process payroll data for all staff members
• Check source adjustments, deductions, contributions and adjustments to be deducted from or added to staff members’ pay
• Ensure compliance of staff remuneration with collective bargaining agreements and employment contracts
• Enter, verify and confirm accuracy of data, ensure data integrity and update personnel files in the various systems
• Maintain up-to-date attendance and other records for each staff member, adjusting as required, such as bank adjustments at the beginning of the year, insurance coverage, accumulated hours, etc.
• Process, compile, validate and issue remittances to various external agencies
• Calculate benefits for WorkSafe New Brunswick, disability insurance and other leaves of absence
• Produce records and confirmations of employment, and follow up with various external agencies
• Reconcile benefits and deductions at source
• Respond to managers and investigate and resolve payroll issues
• Work with Human Resources on compensation and benefits issues
• Collaborate with Human Resources on disability insurance claims
• Provide information to staff and managers regarding total compensation and benefits

2. Accounts receivable

• Create new property accounts and maintain up-to-date records
• Carry out research and make the necessary adjustments by providing the required calculations
• Prepare, verify and issue municipal water and sewer bills, as well as bills for various City general funds
• Validate data from water and sewer meter readings and report irregularities
• Manage requests for municipal debt certificates
• Analyze and apply billing and collection processes pursuant to various municipal bylaws
• Reconcile daily receipts for deposit preparation
• Process payments for accounts receivable
• Participate in training new staff members to take payments with various systems
• Collect and regularly produce all City accounts receivable documents, including the issuance of statements of account, payment reminders and cut-off notices
• Negotiate payment agreements and ensure follow-up
• Coordinate with staff from various departments for water shut-offs
• Respond to requests from the public

3. General

• Participate in financial and tax year-end activities for the salary, benefits and accounts receivable portions
• Collaborate with external agencies on benefits and accounts receivable files
• Manage requests for support from internal departments, ensuring rapid resolution and effective communication
• Participate in the testing and implementation of integrated management software and assist with user training
• Participate in various continuous improvement projects
• Produce various calculations, analyses, statistics and reports as required
• Carry out any other tasks related to the position to ensure the smooth running of activities

MINIMUM REQUIREMENTS

Education

• Post-secondary studies in business administration (major in accounting) or a related field. The equivalent in combined experience and education may be considered.

Experience

• Five (5) years’ experience in financial accounting
• Minimum of two (2) years’ experience in payroll processing
• Experience in a municipal environment would be an asset

Knowledge

• Excellent command of spoken and written French and English
• Mastery of accounting principles and software
• Knowledge of claims and payroll administration procedures governing occupational health and safety legislation
• Excellent knowledge of the Windows environment, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Dynamics GP2010
• Knowledge of payroll and collection legislation and regulations

Skills

• Ability to cycle through all accounting modules
• Ability to adapt with ease to payroll systems
• Ability to work under pressure, independently, as part of a team, and without ongoing supervision
• Strong customer-service focus
• Discretion and respect for confidentiality
• Negotiation and problem-solving skills
• Analytical nature, focus on details, and accuracy
• Ability to summarize and communicate information clearly and concisely
• Ability to work in a computerized environment
• Good organizational skills, ability to manage priorities effectively, initiative and good judgment
• Positive attitude with respect to the interests of the municipality and the community in general
• Physical ability to do the work assigned
• Punctuality and regular attendance
• Good past record of job performance
• Respect for the City of Dieppe’s confidentiality rules and organizational values

WORK SCHEDULE

• Thirty-five (35) hours a week

SALARY

• Based on current salary scale
• The incumbent also receives vacation time, benefits (paid by the employer) and a pension plan (employer/employee contribution)

CLOSING DATE

The deadline to submit an application is September 16, 2025 at 23:59.

N.B.: The above statements reflect the main characteristics of the job in question and are intended to describe the general nature and level of work performed. They should not, however, be considered an exhaustive list of all the responsibilities, duties, abilities, and inherent requirements of the position.

Note: The municipality officially declared itself a francophone city offering bilingual services in 2000 (Municipal Administration Language Policy A‐9). French is the City’s working language, and all staff must be able to speak and write in French and English.

Review - August 2025 - Human Resources Department