Payroll and Benefits Specialist

Winpak is seeking a Payroll and Benefits Specialist to join their team in a hybrid capacity based in Winnipeg, MB.

Reporting to the Payroll and Benefits Team Leader, the Payroll and Benefits Specialist plays a key role in processing weekly and bi-weekly payrolls for both our Canadian and US business units. In this role, you will deliver exceptional customer service to internal and external stakeholders while ensuring the accurate and timely completion of all payroll and benefits reporting. Your attention to detail and commitment to excellence will contribute directly to the smooth operation of our payroll processes and overall employee satisfaction.

Key Responsibilities

Payroll Processing

• Process weekly and bi-weekly payrolls for Winpak business units in Canada and the US, including hourly (unionized, non-unionized, part-time) and salaried (full-time, contract) employees using outsourced payroll providers.
• Process quarterly Board of Directors payments based on provided fee amounts.
• Review timecards from timekeeping software.
• Provide accounting with GL entries and payroll account reconciliations.
• Process deductions and create check requisitions for remittances on scheduled timelines.

Benefits Administration

• Pension/401K: Ensure enrollment and communicate follow-up requirements to HR.
• Benefits: Approve Open Enrollment and Life Events; submit Canadian benefit info to Sun Life and work with HR on follow-up.

Reporting & Invoicing

• Provide scheduled and ad hoc reports as needed.
• Maintain hourly vacation entitlements and report remaining time.

Reconciliations and Audits

• Reconcile statutory deductions and US tax filings.
• Prepare and reconcile YTD earnings and deductions for year-end reporting (T4, W2, etc.).
• Reconcile year-end accruals for accounting purposes.
• Perform payroll audits as required (internal, government, etc.).

Data Integrity

• Ensure accurate record-keeping in the employee database for pay rates, positions, classifications, and merit review dates.

Required Qualifications

• Post secondary education in accounting/payroll or equivalent
• 3+ years of experience processing payroll
• 3+ years of experience with computerized payroll program (s) and time keeping software
• 3+ years of experience using Microsoft office suite (Excel, Outlook, Teams, Word, etc.)
• 3+ years of experience in a role that required you to engage effectively with all levels of an organization, fostering strong communication and collaboration

Preferred Qualifications

• 1+ years of experience processing payroll in the US
• 1+ years of experience in maintaining accuracy with figures; demonstrating exceptional attention to detail and organizational skills to ensure precision in all tasks.
• 1+ years of experience in a role that required tight deadlines where efficiency, and accurate results were critical
• Solid understanding of government regulations, ensuring compliance and adherence to relevant legal and regulatory standards in all areas of responsibility.

Why Winpak?

Winpak is committed to providing comprehensive benefits to support the physical, mental and financial, and social well-being of our employees and their families. Our benefit package includes the following 100% employer paid benefits:

• Medical & prescription
• Dental
• Vision
• Travel
• Life and accidental death & dismemberment insurance
• Tuition assistance program
• A comprehensive employee and family assistance program which includes short term counselling, wellbeing coaching, financial and legal consultations services.

Additionally, you can choose to enroll in additional voluntary life insurance for yourself. If you become injured or ill, you will also be able to apply for salary continuance and long-term disability benefit coverage.

Winpak’s vision is to provide the best packaging solutions for people and planet. We are a leading supplier of innovative packaging solutions, known for providing high-quality products that meet the needs of a variety of industries, including food and beverage, pharmaceuticals, and consumer products. With a commitment to sustainability, safety, and excellence, Winpak continues to grow as a global leader in the packaging industry.

At Winpak, inclusion is one of our core values. We believe that an inclusive culture fosters a sense of belonging, drives innovation, and provides our brand a competitive advantage. Our goal is to create an environment free from harassment and discrimination, and where every individual feels respected, valued, and appreciated.

As an Equal Opportunity Employer, we are committed to an equitable and inclusive recruitment process, evaluating applicants based on merit, capability, and qualifications related to the job - never on identity factors such as race, color, gender, age, sexual orientation, religion, disability, national origin, or any other protected status. To support this commitment, if you require any accommodations during the recruitment process, please let us know and we will work with you to ensure your needs are met.

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