- Overview
PARTS RECIEVING
When receiving physical parts and invoice(s) look to see that its billed to proper location and check po# mistakes are made by suppliers
Match part numbers on invoice to part numbers on the physical part itself. If any do not match or there is extra parts advise Person ordering parts in your location
.
∙ Unpackage any major parts (ex, Bumper covers, fenders, hoods etc) and check
for physical damage. If anything is damaged take pictures of the damaged part
and packaging and labels immediately damage must be reported within 24hrs
also if asking for repair time must be done with 24hours
advise Person ordering parts in your location
.
∙ Items like bumpers should be checked to match pictures in Mitchell connect to
make sure they are correct.
∙ Make sure all parts that we are billed for are accounted for, that nothing is missing.
∙ If an item is missing advise within 24hrs or shop will have problems contesting it was not delivered
Parts are then labelled with the job RO number and put away in the parts room on the correct parts cart.or Carts in parts room are labelled 0-9. The last digit in the RO number is where theparts would be placed. (Example RO# 21132, parts would be placed on cart #2)
∙ If the parts order is large, a full cart is built entirely for the order and labelled.
To recieve the parts in the system, in repair center search the RO and enter the parts tab.
Click "Receive" in order to post the part. When in the "Receive" tab, only parts all on order will show up.
Double click the "Qty" to have the receiving box open up. Ensure that the part number in the system matches the one on the invoice, as well as the estmate price.
If there are any discrepancies follow up with person ordering parts in your location on any part changes or esmate price changes.
To recieve the part, enter the cost on invoice in the "Vender Cost per item".
Vendors all have certain discounts (ex Pro Body 45%, Westward Ford 15%, etc). If we are losing money on any part contact person ordering parts in your location for correction.
Shop has parts priced into by collision link and parts bridge
It may have aftermarket parts on the claim but oem was supplied just make sure we are not losing money on these cost matters change a/m part# to oem so you are posting correctly and returning correctly
Click "Set Status to In" to post the part.
As you set status to in, at the bottom of the parts screen ensure your "Invoice Cost/ total " matches
that of your invoice itself. You will have to enter the amount in the "Invoice Cost Total".you will see total decrease as you post parts if there is still total left something is wrong double check everything
You will also need to enter in the invoice number. Once done click "Receive", re-enter the invoice number and the part(s) are now posted.
Scan the invoice, and upload it into "Attachments" labelled by invoice number
--Other Duties
1—should be keeping track of vehicle booked in daily to get carts ready for technicians and staged outside of the parts room door .
If parts carts are still there next day check and make sure vehicle arrived
-has customer missed appointment / rebooked is shop returning parts ?
2—keep track of dates of parts in you room start contacting csr if customer has not arrived or keeps rebooking . by day 25 of inv date shop should look at returning parts shop owns parts after 30 days
3—watching when posting last item on claim to see if it’s a supplemental part tech is waiting for taking to tech advising putting on the proper cart in there stall or to technician if currently working on vehicle so vehicle is not delayed
4---if technician is looking for parts in your room your job is to find them you put them away / its your parts room . tech is wasting his time looking for parts its your responsibility to bring/ find them for them
5--- credits are to be done every month . the last week before month end go through your credits and make sure to get them this off sets profit for the month if we have outstanding credits
Job Types: Full-time, Permanent
Pay: $17.00-$19.50 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
Work Location: In person
Expected start date: 2025-09-03
