Sotheby’s International Realty Canada has over 30 offices and 700 agents nation-wide and is the world’s most prestigious real estate and lifestyle brand. We are looking for a professional, self-motivated, and client-driven Part Time Office Administrator with a friendly and enthusiastic personality to join our Southwest Ontario team with offices in West Toronto, Mississauga, Oakville, and Hamilton. The ideal candidate will be a self-starter skilled at problem solving and delivering exceptional customer service. We are seeking a highly dedicated individual with a growth mindset that thrives within a high performance team environment. This part-time role will include shifts on Saturdays and throughout the week (Monday to Friday).
Reporting to the office’s Managing Broker your detailed responsibilities are as follows:
- Greeting guests, answering telephones, and directing incoming calls to appropriate personnel
- Overseeing the appearance of the office by making sure the reception area, kitchens, printer and photocopier areas, supply rooms, board room, open working spaces, and the office are well organized and tidy
- Managing office listing, showing appointments and deposit receipts
- Creating offer documents using Webforms
- Broker loading and editing of MLS listings
- Ensuring supplies are adequately stocked and placing new orders as required
- Filing, scanning, and photocopying
- Occasional travel to other Southwest Ontario office locations as required
- Special duties/projects as required by management
Required Skills and Experience
You are a dedicated and empathetic team player, who communicates with professionalism, adapts readily to different situations and people, and is genuinely invested in the success of the people/team you work with. You offer:
- The ability to communicate professionally and diplomatically, even in challenging situations, and to resolve conflict when it arises
- Overall tech-savviness and the ability to learn, use, and support others with technology
- Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities, and to persist in following up and completing tasks to hit goals and deadlines
- Highly proficient computer and word processing skills, including Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly adapt to G Suite (Google Suite)
- High level of professionalism and discretion and experience handling confidential and sensitive information
- Excellent attention to detail and accuracy
- 2 years of experience in a real estate office, including experience with Webforms, Skyslope, Docusign, and knowledge of the TRREB and ITSO MLS systems is preferred
Sotheby's International Realty Canada is committed to providing employment in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Please be advised that accommodation is available in our recruitment processes to all applicants with disabilities, upon request.
Want to know more about what a career at Sotheby's looks like?
https://sothebysrealty.ca/en/real-estate-careers/
Job Type: Part-time
Pay: $17.50-$20.00 per hour
Benefits:
- Company events
- Flexible schedule
Ability to commute/relocate:
- Oakville, ON L6J 1J3: reliably commute or plan to relocate before starting work (required)
Experience:
- real estate administration: 2 years (required)
Work Location: In person
