We’re looking for a motivated and organized Office Administrator / Secretary to join our team and be the first point of contact for our valued clients.
Position Overview
This role combines client service with traditional office secretary responsibilities. You will be responsible for answering phones, responding to client inquiries, preparing quotes, and assisting with administrative tasks such as filing, scheduling, and record-keeping. The ideal candidate will be detail-oriented, organized, and comfortable juggling multiple tasks in a fast-paced environment.
Responsibilities
- Answer and direct incoming phone calls in a professional and friendly manner
- Respond promptly to client emails and inquiries
- Prepare and send quotes for upcoming events
- Draft, proofread, and format correspondence, reports, and other documents
- Maintain organized filing systems (digital and paper)
- Manage receipts, invoices, and basic bookkeeping tasks (experience with Intuit/QuickBooks an asset)
- Schedule meetings, appointments, and coordinate event order timelines
- Greet and assist visitors in a professional manner
- Maintain office supplies inventory and place orders when needed
- Record minutes from meetings and distribute as required
- Support the office team with general clerical and administrative duties
Qualifications
- Previous experience as an office secretary, administrator, or similar role
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office or Google Workspace
- Experience with Intuit/QuickBooks is an asset
- Detail-oriented with strong problem-solving skills
- Ability to work independently and as part of a team
Schedule & Pay: 3-4 days a week. $20-$23 starting with room to grow based on performance.
*** HOW TO APPLY: EMAIL YOUR RESUME, COVER LETTER AND REFERENCES TO [email protected] ***
*** All Applications sent through Indeed will NOT be considered ***
About Us
Rental Brothers is a leading event rental company specializing in tents, tables, chairs, stages, concession items, and decor for events of all sizes. We pride ourselves on providing high-quality rentals and seamless service to our clients.
Why Join Us?
✔ Competitive pay + overtime opportunities
✔ Hands-on work – no boring desk job!
✔ Growth opportunities – We promote from within!
✔ A great team culture – Work in a fun and energetic environment.
✔ Flexible scheduling options (great for students or those looking for seasonal work).
Job Types: Full-time, Part-time
Pay: $20.00-$23.00 per hour
Benefits:
- Company events
- On-site parking
- Store discount
Application question(s):
- Are you over the age of 24 (in order to be qualified as a driver under our insurance)?
Licence/Certification:
- Class 5 Licence (required)
Work Location: In person
