Office Coordinator

Company Description

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure, and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter.  Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

www.bantrel.com

Bantrel Co.: My Company | LinkedIn

Job Description

We are currently seeking a qualified full-time permanent Office Coordinator to join our team based in Saskatoon, SK. This role is key to ensuring the smooth day-to-day operations of the office and providing broad administrative support across multiple functions, including administration, office services, health & safety (HSE), and human resources.

The ideal candidate is a confident, task-oriented self-starter with exceptional communication skills who thrives in an independent work environment. This position requires full-time, on-site presence in our Saskatoon office and the flexibility to provide occasional minimal after-hours support.

If you're a proactive professional with a passion for operational excellence, be a champion of diversity and inclusion and join our team today!

Duties & Responsibilities:

Administrative Support:

• Serve as the primary point of contact for visitors to ensure a welcoming environment.
• Schedule and coordinate meetings and events, including arranging catering, preparing necessary materials, taking and distributing meeting minutes.
• Develop communications and presentations for senior management as well as development of project and corporate documentation, ensuring alignment with organizational standards and approval processes.
• Act as a back-up to head office reception and project administration when required.
• Maintain and update the project SharePoint portal.
• Coordinate travel arrangements for project personnel.
• Prepare, review, and train personnel on expense reports; review submissions and support the accounting department with any corrections.
• Other administrative duties as required.

Office Services & Health, Safety and Environment:

• Perform basic office security duties, including access card administration, mail/couriers, and basic opening and closing procedures.
• Manage vendor relationships (e.g., cleaners, coffee services, building etc.), including ordering general office supplies and verifying invoices.
• Facilitate preparation for new hire arrival by ensuring workspaces, equipment, and welcome materials are in order. 
• Serve as the designated Fire Warden and participate in the Joint Health & Safety (JH&S) Committee.
• Monitor workplace safety by identifying and reporting incidents or hazards and monitor compliance with local labor laws and safety regulations.

Human Resources:

• Assist the recruitment team with career fair planning and coordination for on-site interviews.
• Act as the primary contact for employee inquiries, escalating to appropriate departments where necessary.
• Coordinate logistics of training sessions as well as virtual orientation sessions for new on-site hires, ensuring a smooth and welcoming experience.
• Champion HR initiatives such as wellness programs, engagement surveys, and training

Qualifications

• Post-secondary education in Business Administration or a related field is preferred.
• 5–7 years of experience in a similar role, with a proven track record of providing administrative support to multiple teams or departments.
• Advanced knowledge of the Microsoft Office Suite with proven ability to utilize PowerPoint to create presentation materials for senior management.
• Prior experience with SharePoint, Visio and Concur (or similar expense reporting software) is an asset.
• Highly accountable with ability to work independently with minimal direction.
• Effective verbal and written communication skills, with the ability to communicate in a tactful and professional manner.
• Strong problem-solving skills, with the ability to think on your feet and find solutions.
• Proactive approach with demonstrated ability to efficiently manage time, resources, and priorities to meet objectives and deliver results.
• Exceptional interpersonal skills, with the ability to engage professionally and deliver a high standard of service to clients and internal teams.

Why Join Bantrel? 

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.  

• Immediate access to a comprehensive benefits package that provides extended health, dental, vison, prescription coverage and flexible healthcare and personal spending accounts (no waiting period) 
• Employer Group RRSP plan with no matching required 
• Explore the many reasons to be part of our team 

Additional Information

Our culture is guided by our Mission and Values, these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy.

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration.  No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process.