Position: Office Clerk
Location: Charlottetown, PE | Full-Time
Are you a detail-oriented multitasker with a passion for organization and numbers? Hansen Solar Energy Group is seeking a dynamic Office Clerk to support our administrative and financial operations. This role offers a unique opportunity to work closely with accounting professionals, operational managers, and front-office staff in a fast-paced, collaborative environment.
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Key Responsibilities
Accounting Support
- Assist with general ledger reconciliation and financial recordkeeping
- Maintain vendor and customer records (digital and physical)
- Post and reconcile corporate credit card transactions and intercompany invoices
- Apply correct billing and accounting codes
- Handle sensitive financial documentation with discretion
Accounts Payable (AP)
- Process and verify vendor invoices using SAGE 50
- Reconcile AP subledger to general ledger
- Ensure proper approvals and resolve discrepancies
- Communicate with vendors regarding payment timelines
Accounts Receivable (AR) & Billing
- Generate accurate invoices based on project milestones
- Track receivables and follow up on outstanding payments
- Coordinate billing verification with project managers
- Address customer billing inquiries and ensure timely payments
Reception & Administration
- Serve as the primary front-desk contact
- Manage mail, courier deliveries, and incoming calls
- Coordinate calendars, meetings, and internal communications
- Maintain a professional and organized reception area
- Support scanning, filing, and document distribution
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Skills & Qualifications
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with SAGE 50 and HubSpot (CRM) is an asset
- Strong attention to detail and data accuracy
- Excellent interpersonal and time management skills
- Ability to multitask and thrive in a collaborative office setting
- Professional demeanor and customer service orientation
- Basic understanding of accounting principles
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Key Relationships
- Accounting Team
- Project & Operational Managers
- Clients & Vendors
- Executive & Administrative Staff
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Why Hansen Solar Energy Group?
At Hansen Solar Energy Group, we’re committed to sustainability, innovation, and excellence. Join a team that values your contributions and supports your growth. If you're ready to make an impact in a company that powers the future, we want to hear from you!
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Apply Today!
Send your resume and cover letter to [email protected] with ‘Office Clerk’ in the subject line.
Deadline to apply: July 27, 2025
Job Type: Full-time
Pay: $25.00-$28.00 per hour
Expected hours: 40 per week
Benefits:
- Casual dress
- On-site parking
- Paid time off
Work Location: In person
Application deadline: 2025-07-27
Expected start date: 2025-08-18
