Office Administrator
Envirochem | North Vancouver, BC
We are seeking an office administrator to join our team in our North Vancouver office.
About Us
Envirochem Services Inc. is an environment, health and safety consulting firm based out of the beautiful North Shore of the Metro Vancouver area in British Columbia, Canada. Since opening our doors in 1984, we have consistently supported responsible industrial and commercial enterprise and rational science-based policy. Our services reflect this approach.
We continue to evolve, committed to providing tangible value to our clients while maintaining the experience, knowledge, and wisdom of being in the HSE consulting business for over 40 years. Our company consists of dedicated engineers, scientists, biologists, technologists, and project managers. Our integrated team also includes software developers and technology specialists in GIS (Geographic Information System), CAD and modelling. We are proud of what we do, we love doing it and we have fun in the process. Join us to work hard and play hard.
Envirochem is currently seeking an office administrator to join our admin group. We are looking for an energetic self starter to manage our North Vancouver office.
This is a full time in office position, with some flexibility about the number of hours worked per day.
Key Responsibilities:
- Responsible for all aspects of office operations, including determining and implementing improved processes.
- Responsible for office administration, coordinating and planning for office services, such as:
- Reception: handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication
- Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace
- Instilling a sense of fun into the workplace - ordering treats for office meetings, organizing client and staff gifts and donations, decorating the office for seasonal occasions.
- Liaising with clients, vendors, and staff to relay information, schedule appointments, and support business operations.
- Liaising with office suppliers such as the landlord, equipment suppliers, coffee services, recycling and travel agents.
- Managing phone plans, ensuring office equipment is maintained.
- Document creation and editing, such as: editing and formatting business documents (proposals, resumes, presentations, internal documents) and technical reports; creating document templates; updating procedure and policy documents.
- Document management, including organizing electronic folders, and organizing and filing paper and electronic documents.
- Depending on your interests you may also create online marketing materials and Sharepoint dashboards.
Required Skills / Qualifications:
As a minimum, the successful candidate must meet the following requirements to be considered:
- Two or more years of experience in office administration
- Secondary school diploma
- Excellent spoken and written communication skills
- Excellent MS Word skills - for creating and formatting documents, including tables of contents, tables, and appendixes
- Strong skills in other MS Office programs and in SharePoint
- Strong organizational and time management skills
- Ability to multi-task and prioritize work load in a busy office setting
- Must be a self-starter who works well independently and as part of a close team
- Must respect confidential and sensitive information
Additional Assets:
- Excellent interpersonal skills and cultural intelligence
- BC Driver’s license
Application Documents Required: Cover letter and Resume
Compensation: $40,000/year to $60,000/year, depending on experience, plus a comprehensive benefits package
We truly hope Envirochem is the company you are looking for!
We thank all applicants for their interest in the posted position. However, only those candidates selected for interviews will be contacted.
Start Date: September 2025
