Office Administrator

Office Administrator – Part Time Casual

Position Reports to: Crystal Alseth, Senior HR Business Partner

Department: EAG Shared Services

Position Summary:

To help the organization achieve its goals by ensuring a well maintained, organized, efficient
workspace as well as helping to create a positive and motivating work environment.

Responsibilities:

• Answering phones on multi-line switchboard;

• Assisting Executive Services team with company events;

• Maintaining a clean and organized office environment, including inspecting facilities at prescribed frequencies (daily, twice daily, etc), emptying dishwasher;

• Watering plants;

• Maintaining a cleaning schedule for company fridges;

• Maintaining office equipment, including coffee makers (i.e. ensure copiers are operational and fully stocked with toner, paper, cleaning coffee maker, etc.);

• Ensuring all storage areas are organized, maintained, and controlled;

• Monitoring office supplies inventory and place orders;

• Supporting meeting needs within the Kelowna office (ordering catering etc);

• Maintaining a healthy snack option in the employee lounge (fruit etc);

• Supporting all employees with company travel arrangements (hotel bookings, airline tickets);

• Greeting guests;

• Receiving and shipping courier packages;

• Opening and sorting mail;

• Updating postage meter;

• Scheduling shredding of company documents;

• Receiving and recording Dilworth Heights rent payments;

• Communication and booking concert tickets;

• Supporting Executive team with administrative tasks;

• Coordinating and training office key/fob assignments, including regular auditing;

• Coordinating and tracking desk assignments and parking spaces, and monitoring compliance with the use of a desk booked software system;

• Corporate VISA reconciliation

• Onboarding all new employees on office protocols, including follow up at prescribed intervals or as needed. Ensuring new desk assignments are set-up and equipped for new hires;

• Conducting company fitness facility orientations and ensuring access is restricted to those individuals who are trained and authorized to use the facilities;
• Stocking Crowley apartment with necessities

This casual part-time position requires the successful candidate to work on-site at our Kelowna office. The role a typical workday running from 8:30 AM to 4:30 PM. The monthly schedule is subject to change, offering some flexibility while meeting operational needs.

The wage range for this position will be discussed during the interview stage, taking into consideration candidate qualifications and experience.

Emil Anderson Group is an equal opportunity employer, in all aspects of employment, including recruiting, hiring, training, performance management, promotions, and benefits. We base such decisions solely on job-related qualifications, skills, and abilities without regard to race, nationality, ethnicity, color, gender, political affiliation, religion/belief system, marital status, parental status, sexual orientation, age, diverse ability, or any other characteristic.