Office Administrator

Awerix group consists of three companies that provide Accounting services, IT consulting and business advisory services.

The group is committed to providing quality service to its clients.

We strive to build a culture of inclusion within our companies that values everyone’s contribution, appreciates innovative ideas, fosters growth, and provides continuous opportunities for development.

We have an exciting full-time opportunity for a high performing, dedicated Office administrator/ Receptionist with a positive “can do” attitude, excellent client service skills, exceptional interpersonal and communication skills, strong attention to detail.

Major Duties and Responsibilities:

· Reception duties including welcoming the clients, taking phone calls and routing to internal staff;

· Administrative support, including new client file setup, document preparation using a variety of software (letters, memos, etc.);

· Responsible for scanning, printing and packaging of Tax returns, T4s and other client documents;

· Quality review (accuracy, completeness, appearance) of outgoing correspondence to ensure compliance with procedures and grammatical usage;

· Open and distribute regular and electronic incoming mail and other material, coordinate the flow of information internally and with all individuals;

· Ensure complete confidentiality when dealing with sensitive documents and issues;

· Ability to prepare and follow up with work in progress and full cycle of invoicing and collections;

· Maintenance of client information, different databases & subscriptions/publications;

· Set up and maintain filing systems, schedules for monthly work;

· Responsible for inputting all invoices and payment details in QuickBooks;

· Emailing, faxing, photocopying, scanning documents and emailing to clients, etc.

· Organize and coordinate schedules, including booking internal/external meetings, registering staff for courses, seminars, conferences;

· Working with IT and other vendors in ensuring all system setup and programs are working well;

· Assist with CRA related duties and communications;

· Other administrative duties as assigned.

· Ensuring all files are properly filed and the office is organized.

Qualifications:

· Minimum 3 years’ experience in a professional service firm preferably Accounting firm;

· Minimum 3 years of bookkeeping experience;

· Punctual since this role starts at 8.30 AM

· Strong Computer Skills and ability to learn software programs;

Job Types: Full-time, Permanent

Pay: $40,000.00-$46,000.00 per year

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Expected start date: 2025-07-01