We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.
Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.
Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.
Together, we are stronger.
Status
FTE: 1.000
Position Summary
Are you a highly organized and proactive administrative professional with a knack for managing complex tasks and supporting a dynamic team? Do you thrive in an environment where your judgment and initiative are valued? If so, we have an exciting opportunity for you!
We're searching for a dedicated Office Administrator, Communications to provide essential administrative support and counsel to the Managing Director, Communications. This pivotal role works independently, exercising sound judgment to prioritize matters and ensure the smooth operation of the entire Communications division.
Job Duties/Responsibilities
As the Office Administrator, you'll be at the heart of the Communications team, handling a diverse range of responsibilities:
- Executive support: Provide comprehensive administrative support to the Managing Director, Communications, including managing their schedule, coordinating meetings, handling confidential correspondence, anticipating needs and proactively addressing issues
- Workflow management: Direct and manage the workflow for the department, especially tasks generated from the Board of Trustees and Superintendent Service Requests. You'll ensure deadlines are met and accountability is maintained
- Financial oversight: Oversee financial systems, prepare detailed financial reports, and monitor budgets. You'll assist with annual budget planning and implementation, reconciling reports, and ensuring accurate financial records
- Team leadership: Supervise and direct one support staff position, coordinating administrative needs and monitoring workload to ensure efficient team operations
- Policy and procedure implementation: Implement and communicate departmental and divisional policies, from overtime procedures to health and safety guidelines.
- Information management: Plan, develop, and implement efficient filing, recording, and tracking systems, maintaining strict confidentiality for personnel and departmental files
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Communications support: Assist with media request approval and workflow processes, with internal stakeholders
Education/Qualifications
- Education: A high school diploma plus a two-year post-secondary program.
- Experience: A minimum of three years of related experience, including a senior administrative role.
- Skills: Strong consulting abilities, effective decision-making, and a high degree of independence. You possess sound analytical skills and a solid understanding of financial and accounting procedures.
- Confidentiality: Uphold strict confidentiality and handle sensitive information with unwavering discretion.
- Technology: Proficiency with Microsoft Office, Google Workspace, Oracle, Finance Live, eBiz, Marview, Budget Planning System, Time Recording System
Rate of Pay
$46.38 - $59.27 per hour
Nature of Work
Closing
Contact Person: Carrie Rosa, Managing Director, Communications
Closing date for this competition is June 16, 2025.
Only those applicants being considered will be contacted. The Terms and Conditions of employment for Exempt staff may be viewed at www.epsb.ca/ourdistrict/careers/exempt/ #HP1
