Office Administrator

COOEC CA is looking for an Office Administrator to support its daily operations. This position will be an in-person role working out of our Calgary office.

Job Description:

• Filing important documents, such as reports, meeting notes, emails, and letters.
• Processing and filing invoices.
• Overseeing office supplies and services, including restocking supplies, relocating workers to new areas, setting up desks and equipment for new hires, or creating important office forms.
• Supporting bookkeeping and budgeting services.
• Aiding correspondence for the office, such as emails, letters, packages, and phone calls.
• Updating of office records and databases that contain personnel, financial, and office data.
• Booking flights and arranging travel for company executives.
• Booking meeting rooms for colleagues/executives.
• Activating/Deactivating office scan cards.
• Helping to decorate company office for holidays/important events.
• Ensuring availability to help colleagues and workers where necessary.
• Visa Application Coordination with Law firm/ China HQ;
• Other administrative duties required when necessary.

Qualifications:

• Strong organizational abilities to manage office operations efficiently.
• Excellent written and verbal communication skills for effective interaction with colleagues
• Proficient in using office software such as Microsoft Office Suite and other relevant applications.
• Ability to identify and resolve issues quickly and effectively.
• Effective time management skills to prioritize tasks and meet deadlines.
• Capability to handle multiple responsibilities simultaneously.
• Ability to adapt to changes in a fast-paced work environment.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Ability to commute/relocate:

• Calgary, AB T2P 3R5: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Work Location: In person