Now Hiring: Full-Time Medical Receptionist: Join Our Amazing Team!
Are you organized, personable, and up for a fast-paced challenge? Do you thrive in an environment where no two days are the same? If so, Cole Harbour Family Medicine wants you on our team!
We’re an established, collaborative, community-based medical clinic known for our incredible team, great learning environment, and some of the best patients around. We’re currently seeking a FULL-TIME Medical Office Administrator to join our front-line staff and help keep our clinic running smoothly.
Regular Hours:
Monday to Friday, 8:30 AM – 5:00 PM, however, the clinic is operational until 8:30 pm Monday to Thursdays and occasional coverage may be required. Rotation of Friday closes is split among the administrative staff.
Shifts may vary based on clinic needs. Full availability for both days and evenings is required. Training hours may differ.
What You’ll Do:
- Be the friendly face that welcomes every patient and visitor
- Answer phones, manage patient inquiries, and schedule appointments with accuracy and care
- Maintain and update patient charts in our EMR system (Medeo & Accuro)
- Coordinate with doctors and nurses to ensure smooth daily operations
- Keep the front desk and clinic organized and efficient
- Help clean and “flip” patient rooms between visits
- Manage clinic inventory and restock supplies
- Assist with faxes, forms, data entry, and other admin duties
- Jump in where needed—this is a team-first environment!
Who We’re Looking For:
- Someone with previous medical office experience OR the right attitude and . We’re happy to train the right fit!
- A master multi-tasker who thrives under pressure and keeps things moving
- A clear communicator with excellent organizational skills
- Someone who likes to be busy, and isn’t afraid to find work in those brief periods of downtime.
- Tech-savvy and confident using computers and phone systems
Bonus Points For:
- Experience using Accuro or Medeo
- Familiarity with medical terminology
- Previous front desk, customer service, or clinical experience
Why You’ll Love Working with Us:
- Supportive team and a positive, down-to-earth work culture
- Learn and grow every day in a dynamic, fast-paced setting
- Be part of something meaningful—providing care to people in your community
- Enjoy a structured schedule and full-time hours
- Ample free parking
- Staff events and dinners periodically throughout the year.
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How to Apply:
Please submit your resume and a brief cover letter telling us why you think you're the right fit for our clinic. We want to hear what makes you stand out.
Job Types: Full-time, Permanent
Pay: From $18.00 per hour
Expected hours: 37.5 per week
Benefits:
- Company events
- On-site parking
Application question(s):
- Will you be able to reliably commute to Dartmouth for this job?
Work Location: In person
Application deadline: 2025-08-19
Expected start date: 2025-08-25
