DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We have been rated one of Canada’s Top Employers for Young People since 2022.
If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in our Employment and Labour / Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
- Responsible for the billing support for a group of lawyers including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required by clients;
- Provide all administrative support including conducting conflicts checks, opening and closing files;
- Maintenance of established filing systems, including correspondence, reports, records, confidential files and B/F files and/or systems;
- Some document production support for daily correspondence, pleadings and other document preparation;
- File preparation and management;
- Assist with booking tribunal / court and other hearing dates, communicate with registries;
- Organize, assemble and documents and books in support of tribunal and court hearings as required;
- Liaise with legal assistants, paralegals, other lawyers and clients on file progress; and
- Other legal duties as required.
Knowledge, Qualities & Experience Required
- Completion of a Legal Administrative Assistant program and some professional office experience preferred;
- Experience in employment and labour or litigation an asset;
- Understanding and familiarity with administrative tribunal and court procedures;
- Proven experience handling a high volume practice;
- Strong attention to detail skills;
- Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
- Dedicated to providing service beyond expectation;
- Excellent communication and interpersonal skills;
- Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
- Ability to manage multiple internal clients and be adaptable to the needs of each.
What We Offer
- Comprehensive health benefits starting on your first day, including extended health and dental coverage, life insurance, accidental death and dismemberment (AD&D), and emergency out-of-country travel insurance – with 100% of the premiums paid by the firm;
- Disability Coverage including both short and long-term disability benefits;
- Retirement savings benefits including a support staff pension plan (firm contributes to the plan and matches staff contributions to a maximum percentage of salary), and a Group RRSP where contributions can be deducted directly from pay;
- Time off including competitive vacation time offering based on tenure with the firm, paid sick time and acknowledgment of all statutory and some non-statutory holidays;
- Wellness benefits including an Employee and Family Assistance Plan and an annual fitness/wellness subsidy;
- Hybrid Work Environment with the majority of positions having hybrid flexibility;
- Professional Development including support for ongoing continued learning opportunities; and
- Collaborative Team environment with staff and firm-wide events and celebrations throughout the year.
We thank all candidates for their interest, however, only short-listed candidates will be contacted.
DLA Piper Canada encourages all Applicants with disabilities to contact DLA Piper Canada if they require accommodation during the recruitment process. DLA Piper Canada will consult with the Applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the Applicant’s accessibility needs due to disability.
