Law Clerk - Wills & Estates

Law Clerk – Wills & Estates (2-Year Contract)

Are you a detail-oriented and motivated professional with a passion for helping clients navigate important life decisions? Our busy and professional law firm is seeking a Law Clerk specializing in Wills & Estates who thrives in a fast-paced environment and brings strong organization, discretion, and client-service skills.

About Us

J. Quaglia Law Office is a trusted full-service firm based in Chatham-Kent, serving clients across Southwestern Ontario. Our team provides personalized, practical legal solutions in real estate, family law, estates, and litigation. We’re known for our approachable style, strong community roots, and client-first approach. Join a supportive and experienced team that values professionalism, collaboration, and integrity.

About the Role

This is a 2-year contract within our Wills & Estates practice. You will manage all aspects of estate planning and administration, working directly with clients and external partners. The role requires strong organization, adaptability, and client service skills to handle a high volume of files and inquiries with professionalism and accuracy.

Key Responsibilities

• Prepare, draft, and revise legal documents and correspondence, including Wills, Powers of Attorney, Trusts, and estate administration documentation
• Review and finalize estate planning documents and reporting documentation under lawyer supervision
• Assist with estate administration, including probate filings, asset identification, releases, and Trust Ledger Statements
• Communicate with clients to schedule meetings, provide updates, and respond to inquiries in a professional and timely manner
• Liaise with banks, financial institutions, insurance companies, and other organizations to gather required information
• Maintain accurate client records and case files, ensuring deadlines are met
• Initiate and follow up on outstanding actions to support client and file progress
• Provide administrative support to lawyers and contribute to a collaborative team environment
• Support the team by assisting with special projects, overflow work, and other duties as assigned

What We’re Looking For

Required

• Completion of a recognized post-secondary program in Legal Assistant, Law Clerk, or a related field
• 3 to 5 years of experience in a similar role/industry
• Proficiency in Microsoft Office Suite
• Ability to work both independently and collaboratively in a team setting
• Ability to take initiative, complete tasks, and multitask
• Excellent discretion when handling confidential information
• Strong organizational and problem-solving skills
• Professional communication skills, both written and verbal

Preferred

• Experience in Wills & Estates, with knowledge of both planning and administration
• Strong understanding of relevant legislation and legal procedures
• Knowledge in legal software such as: Unity, PC Law, Teraview, Estate-A-Base, Soluno, Estateably, and DivorceMate
• Strong team player with a collaborative mindset and willingness to support colleagues

Working Conditions

• 2-year contract position with a high potential for extension or permanency
• Office-based, onsite position
• Hours: 8:30am – 4:30pm Monday to Thursday, 8:30am – 4:00pm Fridays
• Some lifting or movement of items up to 15lbs may be required

Compensation

• Competitive hourly rate, commensurate with experience and qualifications
• 35-hour work week, with potential for overtime during peak periods

Why Join Us?

• Join a well-established and respected law firm in the heart of Chatham
• Work directly with a team of experienced legal professionals who are supportive mentors and committed to your success
• Enjoy a clean, modern office with plenty of space to do your best work
• Benefit from opportunities for professional growth and development while gaining exposure to a wide range of Wills & Estates matters

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract
Contract length: 24 months

Expected hours: 35 per week

Benefits:

• Extended health care
• On-site parking
• Vision care

Ability to commute/relocate:

• Chatham-Kent, ON N7M 2G9: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Have you completed a recognized post-secondary program in Legal Assistant, Law Clerk, or a related field? If yes, please list below.
• Do you have experience in Wills & Estates, with knowledge of both planning and administration?
• Do you have a strong understanding of relevant legislation and legal procedures?
• Do you have working knowledge in legal software including Unity, PC Law, Teraview, Estate-A-Base, Soluno, Estateably, and DivorceMate?
• Are you proficient in Microsoft Office Suite?
• What is your hourly wage expectation?
• This role is a 2-year contract position. Are you open to a contract of this length?

Education:

• Secondary School (required)

Experience:

• Clerical: 3 years (required)

Location:

• Chatham-Kent, ON N7M 2G9 (required)

Work Location: In person