HR Assistant

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

Western Continuing Studies (WCS) is the educational bridge between Western University and the global community. Through innovative leadership in lifelong learning, WCS creates and delivers responsive and accessible programs, including non-credit and credit courses in professional development, post-degree diplomas, experiential learning, pre-degree programming and customized corporate training. In partnership with academic faculties, employers and professional associations, the unit reflects the academic mandate and vision of the University. Its vision, mission, mandate and operating principles are integrated with those of the institution.

• Please note this position is expected to be filled by internal appointment.

Responsibilities

The Human Resource Assistant is responsible for supporting the effective and efficient delivery of human resources, as well as finance and operational functions within Western Continuing Studies (WCS). The role contributes to the ongoing refinement of HR and administrative processes and procedures, assists with payroll processing and statutory holiday pay calculations, hiring of instructors, prepares and processes paysheet requisitions, and supports the administration of staff appointment notices and employment contracts. The Human Resource Assistant coordinates onboarding and offboarding processes for employees, ensuring accurate documentation and compliance with HR policies, and assists in developing and refining related procedures. The role will learn and navigate Western University's HR systems, maintain and update HR records and reports, and assist with implementing or revising HR workflows to improve efficiency. The Human Resource Assistant also provides administrative support for the training and development of instructors, including LMS support, and assists with professional development initiatives. In addition, the role will pull and analyze financial reports and perform miscellaneous administrative tasks as required. The Human Resource Assistant acts as a resource for staff and instructors, providing guidance regarding WCS, Faculty, and University procedures, and directing inquiries to appropriate individuals or resources as needed.

Qualifications

Education:

• 3-year University Degree in Business Management/Administration or related field
• Completion of HR-related courses is required
• Working towards or completion of CHRP designation is an asset

Experience:

• Experience working in an office setting preferred
• Exposure to HR processes or administrative tasks is an asset
• Experience providing administrative and operational support in an academic environment is preferred
• Experience with payroll administration and HR systems is an asset

Knowledge, Skills & Abilities:

• Knowledge of payroll processes and the ability to prepare accurate calculations for statutory holiday pay and other entitlements
• Strong organizational skills to coordinate multiple HR and administrative tasks while maintaining accuracy and attention to detail
• Ability to navigate HR systems and databases, with a willingness to learn specialized university software
• Verbal and written communication skills to clearly and professionally express ideas, adapt messages to different audiences, and draft accurate documentation
• Ability to handle sensitive and confidential information with discretion
• Self-motivated, resourceful, and adaptable to changing priorities and demands
• Strong customer service orientation with the ability to build rapport with diverse stakeholders
• Ability to analyze data and generate reports for decision-making purposes
• Competency in event and training coordination, including supporting professional development activities
• Ability to work independently and collaboratively within a team to achieve departmental goals
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) to prepare correspondence, reports, and data analysis
• Familiarity with Western's systems and applications preferred (e.g., PeopleSoft HR, PeopleSoft Financials, Brightspace)
• Knowledge of Western University's HR policies and guidelines preferred

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

While transcripts are not required for the interview, they are mandatory prior to any offer of employment.

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.