Full-time Administrative Assistant, Business Development

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

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Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:

Reporting to the Executive Director, Online & Professional Training, the incumbent plays a critical role in ensuring the overall effectiveness of the Office of the Executive Director by providing comprehensive, confidential, and executive-level administrative support. This position supports the seamless execution of daily operations and strategic initiatives related to online learning, open enrollment, and professional training programs.

The incumbent serves as a key liaison with senior internal and external stakeholders, exercising discretion, sound judgment, and a deep understanding of the College’s strategic priorities and academic frameworks. Operating in a fast-paced and deadline-driven environment, the position is central to the planning and coordination of departmental events, the preparation of high-level reports and committee materials, and the support of cross-functional initiatives.

Core responsibilities include managing the Executive Director’s calendar, coordinating and scheduling meetings, and preparing correspondence, memos, minutes, and reports—often of a confidential or strategic nature. The incumbent also leads the coordination and logistical support of numerous departmental events annually and contributes to the development and submission of reports, business plans, and related materials to senior leadership and College committees. Additionally, this role supports the tracking of timelines, deliverables, and reporting requirements while providing operational and administrative support to the broader team as needed.

Required Qualifications:

• Minimum two (2) year diploma/degree (or equivalent) in business, office administration, project management or equivalent would all be relevant and applicable to this role;

• Minimum five (5) years of relevant administrative assistant experience; three (3) years of which should be at an executive level.

• Candidate must have demonstrated working progressively and independently in responsible positions, some of which ideally would be at a post-secondary organization, and demonstrated the following required qualifications;

• Excellent interpersonal skills;

• Strong analytical and problem-solving skills;

• Well-developed verbal and writing skills to effectively communicate with staff;

• Highly developed minute taking, writing and publishing skills with attention to detail;

• Very effective organization and time management skills; ability to multi-task and prioritize;

• Proven team player;

• Advanced proficiency with SharePoint and MS Office software Outlook, Word, Excel, and PowerPoint. Some knowledge of Word Press, Visio, Access and Project would be an asset;

• A working knowledge of typical IT systems used in large educational organizations is preferred (Workday, Salesforce, Human Resources, Communications, Student Information/Records, etc.);

• Ability to quickly develop knowledge of Business Development and College programs, academic, administrative and organizational structures including college decision making processes.

* This position is paid at Payband E 

* Vacancy is for P18571

This position is subject to the terms of the Full-Time Support Staff Collective Agreement: SSCollectiveAgreementCurrent_E-1.pdf (algonquincollege.com) 

This position is eligible for hybrid work (2 days on-site) in conjunction with the College's Flexible Work Arrangement Policy. https://www.algonquincollege.com/policies/hr26/ (subject to change).   

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at [email protected]. While we thank all those who apply, only those to be interviewed will be contacted.