Join our esteemed team at HB Design, a leading residential Interior Design firm with 30 years of success in designing luxury custom homes throughout Vancouver, Whistler, the Gulf Islands, and Hawaii. We are in search of an exemplary candidate to fill the pivotal role of Full Charge Bookkeeper/Office Manager.
The ideal candidate will demonstrate an unwavering work ethic coupled with a profound passion for Residential Interior Design. We value collaboration, and thus, seek an individual with a penchant for teamwork. In addition, impeccable organization and presentation skills are paramount for this role. Design knowledge or training is an asset but not mandatory.
As the Bookkeeper/Office Manager, you will play a pivotal role in fostering HB Design's continued success. Your responsibilities will encompass a diverse array of tasks, including overseeing designer support, serving as a conduit between HB Design and our valued clients, and adeptly managing office & procurement operations to uphold the efficiency and excellence of our business endeavors.
If you are ready to contribute your expertise to a dynamic and thriving team, while furthering your career in the Interior Design community, we invite you to apply for this exciting opportunity with HB Design.
General Duties:
- Maintain office supplies and equipment
- Manage software subscriptions
- Coordinate office maintenance and services
- Welcome clients, suppliers, and couriers professionally
- Handle mail and book couriers
- Manage emails and inquiries
- Keep kitchen and bathroom stocked
- Attend staff meetings and participate
- Set up and maintain trade accounts
- Coordinate with technical support
- Assist with employee onboarding
- Maintain records of stock products
- Prepare project summary reports
- Generate required reports
- Record and track employee time
- Assist with client contracts and profiles
Full Charge Bookkeeping and Financial Management Duties:
- Act as liaison between HB Design and the third-party accountant
- Maintain an organized accounting system and chart of accounts
- Manage accounts payable and receivable.
- Prepare and send monthly client invoices.
- 3 years of experience with QuickBooks is required.
- Skills & Qualifications:
- Experience: Degree/diploma/Technical Cert. + 2-3 yrs in bookkeeping.
- Communication: Strong verbal/written skills for colleagues, clients, and trades.
- Problem-Solving: Critical thinking, data analysis, solution implementation.
- Teamwork: Collaborative, idea contribution, supporting team goals.
- Time Management: Prioritization, deadlines, workload management.
- Adaptability: Flexible with new situations, technologies, and challenges.
- Leadership: Motivation, delegation, decision-making for team success.
Compensation:
- Job Type: Full-time or min 3x/week position requiring on-site presence; remote work not available.
- Salary Range: $35.00 - $40.00 per hour depending on experience.
- Vacation: 2 weeks paid vacation, with office closure from Dec 24 to Jan 1 annually.
- Mileage Reimbursement: Provided for project-related driving.
- Health Benefits: Extended health and dental care coverage.
- Work Environment: Enjoy a casual and engaging workplace atmosphere.
Job Types: Full-time, Part-time
Pay: $35.00-$40.00 per hour
Benefits:
- Dental care
- Extended health care
- Mileage reimbursement
- On-site parking
- Paid time off
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Full Charge Bookkeeping: 3 years (required)
- Quickbooks Software: 3 years (required)
Language:
- English (required)
Work Location: In person
