Finance & Office Administrator

Job Summary
We are seeking a detail-oriented and organized Finance & Office Administrator to join our team. This role is essential in managing our Accounts Receivable financial operations, administrative tasks, and ensuring efficient office management. The ideal candidate will possess strong communication and organizational skills, with a proven ability to handle multiple responsibilities in a fast-paced environment.

Duties

• Assist Executive team with administrative duties as requested
• Responsible for the maintenance of company vehicles (to include inspection and tags)
• Maintain workflow through effective task prioritization and teamwork
• Orders, receives and maintains office supplies
• Prepare and process billings, claims, disbursements and related documents
• Review invoices or other documentation
• Update and maintain accurate records in SAP, AR accounts, billing, Invoicing
• Verify and reconcile deposits in the system
• Make electronic credit notes to clients and send them.
• Manage vendor relationships and ensure timely payments.
• Coordinate event planning and logistics for company functions.
• Maintain office organization through effective filing systems and clerical support.
• Ensure compliance with human resources policies and procedures.
• Other duties and tasks as required from time to time.
• Manage front desk operations including multi-line phone systems and phone etiquette
• Organize travel arrangements for employees, including US and global employees
• Manage vendor relationships and ensure timely payments.
• Coordinate event planning and logistics for company functions.
• Maintain office organization through effective filing systems and clerical support.
• Handle schedule management and calendar coordination for executives.
• Manage front desk operations including multi-line phone systems and phone etiquette.
• Ensure compliance with human resources policies and procedures.

Experience
The ideal candidate will have:

• Proven experience in office management or administrative roles.
• Familiarity with SAP or similar accounting software for financial tracking and reporting.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in schedule management, vendor management, and clerical tasks. If you are a proactive individual with a passion for finance and administration, we encourage you to apply for this exciting opportunity as a Financial Administrator.

Job Types: Full-time, Permanent

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Wellness program

Work Location: In person