Anchored in our purpose to help clients achieve their financial goals, Odlum Brown has remained an independent, full-service investment firm for over 100 years. Wholly owned by its team members, the firm continues its tradition of leadership in the financial community as one of BC’s most respected investment firms.
THE OPPORTUNITY
We have an opportunity for a Facilities Coordinator to join our award-winning firm in our Vancouver office.
This role reports to the Manager, Facilities Operations. You will play an integral role in the day-to-day operations of our premises. The ideal candidate is a go-getter that takes the initiative and is driven to provide exceptional client service. You will ensure our office space is correctly set up, prepared and maintained based on daily business needs and requests, including, but not limited to, workstations, meeting rooms and kitchen areas.
RESPONSIBILITIES
- Oversee the scheduling and allocation of meeting rooms to ensure optimal utilization and minimize conflicts
- Configure meeting room layouts and audiovisual equipment according to meeting organizer’s requirements
- Process catering orders and assist with meeting setup and cleanup
- Participate in the Health and Safety Committee and Emergency Response Team, as well as provide Occupational First Aid
- Prepare workstations for new hires and support existing team member workstation moves
- Support back-up in maintaining kitchen areas and supplies and place inventory orders
- Create and update facilities-related documents on the firm’s intranet
- Liaise with team members and vendors in building maintenance and access requests
- Support the Facilities team in administrative duties, facilities initiatives and projects
- Analysis – Assess quantitative and qualitative data, information, or situations to understand the most important details, identify patterns or meaning, and translate it into useful recommendations, decisions, or actions
- Coordination – Prioritize, organize, and manage information, people, assets, resources, messages, tasks and/or activities to achieve a goal within timelines
- Customer Service – Determine needs, capture relevant information, apply internal policy or regulation, and escalate and prioritize the requests of customers to answer inquiries, fulfill transactions, or resolve issues
- Document and Information Management – Organize, store, maintain and retrieve documents, information and/or digital files to keep information accessible, orderly, secure, and up-to-date
- Event and Meeting Management – Plan and execute events or meetings to ensure they run smoothly, meet objectives, remain within budget, and create a positive or memorable experience
- Facilities Management – Oversee the planning, organization, operation and upkeep of physical spaces to ensure they are safe, functional, and meet the needs of users and guests
- Systems and Application Proficiency – Use, maintain, manage, or improve specific systems or applications in our role to work effectively and efficiently
- 1-2 years of previous office or facilities coordinator experience and/or customer service
- Proficiency with Microsoft 365 and SharePoint
- Goal oriented self-starter who will get the job done effectively and efficiently
- Highly motivated and flexible individual who can work independently, as well as in a team
- Strong work ethic, ensures project completion, follow through and follow up
- Excellent written and verbal communication skills
- Physically capable to move tables, chairs and other equipment
- Level II First Aid an asset, or willing to complete the course
A culture of openness, collaboration and respect is foundational to our firm. We are a diverse, driven group of individuals who genuinely care about one another and encourage and appreciate each other’s contributions. We believe in rewarding team members and do this by providing a competitive total rewards package that is fair and equitable; mentorship programs; flexible work options; and a variety of professional development opportunities to expand your career. This role has an expected salary of $46,000 - $48,000/year, plus the potential for bonuses.
Our team is growing, and we’ve got room for one more if you’re interested. If this sounds like the environment you’d like to work in and you have the credentials and experience for this role, we invite you to submit a cover letter and resume by August 22, 2025.
Candidates must be legally eligible to work in Canada. Full disclosure of any restrictions must be disclosed at the time of expressing interest and supporting evidence provided prior to any potential offer of employment.
We appreciate your interest and thank you for taking the time to consider this opportunity. We will be in touch with individuals whose profiles most closely match what’s needed to be successful in this role.
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