Job Overview
We are seeking a highly organized and proactive Executive Assistant to support the President of our organization. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This role is vital in ensuring smooth operations and effective communication within the executive office.
Responsibilities
- Manage the President's calendar, scheduling appointments and coordinating meetings.
- Prepare and edit correspondence, reports, and presentations with a high level of accuracy.
- Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette.
- Organize and maintain files, both electronic and paper, ensuring easy access to important documents.
- Assist with clerical tasks such as data entry, filing, and maintaining office supplies.
- Provide customer service support by addressing inquiries and resolving issues promptly.
- Utilize Google Suite for document creation, collaboration, and communication.
- Conduct proofreading of documents to ensure clarity and correctness before distribution.
- Support financial tasks using QuickBooks as needed for expense tracking and reporting.
Skills
- Proficiency in office management practices and procedures.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Familiarity with phone systems and professional phone etiquette.
- Experience in customer service roles is highly desirable.
- Ability to work independently while also being a collaborative team player.
- Attention to detail with strong proofreading capabilities.
- Proficient in Google Suite applications (Docs, Sheets, Slides) for efficient workflow management.
- Basic knowledge of QuickBooks is a plus but not mandatory.
If you are a motivated individual looking to contribute to an executive team while honing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Types: Part-time, Seasonal
Pay: $2,500.00-$5,000.00 per month
Additional pay:
- Bonus pay
- Commission pay
- Overtime pay
Benefits:
- On-site parking
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
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