Executive Assistant

LMI Technologies, recognized as one of Canada’s Best Workplaces, is a medium-sized technology company built on a culture of openness, respect and professional excellence. At LMI our staff work passionately toward the common goal of designing and delivering innovative 3D machine vision solutions to OEMs and System Integrators working in industrial factory automation around the world. The result of this teamwork is high-performance, easy-to-implement and cost-effective 3D sensor technologies that deliver the best results in even the most challenging 3D inline inspection applications.

What will you do as an Executive Assistant?

LMI is seeking a highly proactive and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to our executive team. This role is a key partner in ensuring the smooth operation of the executive office and plays a critical part in contract management and corporate filings. The ideal candidate is a resourceful self-starter who takes initiative to anticipate needs, demonstrates strong accountability for their work, and can confidently manage a diverse workload in a fast-paced environment.

Key Responsibilities:

Corporate Contracts & Governance

• Be the first reviewer of contracts, ensuring baseline content aligns with LMI’s corporate structure and governance requirements, and provides a thorough summary of remaining contract content for secondary review by leadership.
• Maintain accurate records of corporate entities, officers, and directors.
• Apply LMI’s corporate structure to ensure contracts accurately reflect the appropriate legal entity, its functions, and jurisdictions.
• Coordinate the proper signing of all contracts by authorized individuals.
• Monitor patents and trademarks, tracking renewal deadlines and coordinating filings to ensure compliance and protection of LMI's intellectual property.
• Coordinate annual corporate filings and ensure compliance with all jurisdictional requirements, including international expansions.
• Track contract deadlines, renewals, and compliance requirements.
• Maintain a comprehensive contract database and digital filing system for easy retrieval and reference.

Executive Support

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, travel support, expense reporting, etc.
• Prepare and edit correspondence, presentations, and reports with exceptional attention to detail.
• Proactively track and manage executive deadlines to ensure timely completion of deliverables.
• Research and provide summarized findings on a range of topics that might impact LMI’s business, demonstrating an ability to think strategically.
• Handle confidential and sensitive information with the highest level of discretion.

Qualifications, Skills & Competencies

LMI team members come from a variety of backgrounds with a range of skills and knowledge. For the Executive Assistant, we anticipate the person with the highest likelihood of success will have the following qualifications:

Required Qualifications:

• Bachelor's degree in Legal Studies, Business Administration, or a related field.
• 3-5 years of experience in a similar high-level administrative or legal support role.
• Experience with a Board of Directors or C-suite executives is highly valued.
• Experience in improving or optimizing a contract and document management system.
• Proven ability to maintain the highest level of confidentiality and discretion when handling sensitive corporate and personal information.
• Proven ability to be proactive, assertive, and take full ownership and accountability for a scope of work.
• Advanced proficiency in Google Suite (preferred) or Microsoft Office Suite (alternate) with the ability to manage content for both accuracy and aesthetics.
• Exceptional organizational skills with the ability to prioritize and manage competing demands effectively.
• Strong attention to detail and accuracy in document preparation and review.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Paralegal certification or equivalent experience.
• Familiarity with electronic signature platforms (e.g., DocuSign, Adobe Sign).
• Experience in a global technology company or similar corporate environment.

Performance Metrics:

Success in this position will be measured by:

• Proactive Management: Effectively anticipating needs and proactively managing the executive team's schedules and priorities, resulting in no missed executive deadlines.
• Professional Conduct: Consistently positive informal feedback from internal and external stakeholders regarding professionalism, confidentiality, and discretion.
• Accuracy and Timeliness: 100% compliance with deadlines for contract reviews and corporate filings.
• Operational Excellence: The successful optimization of LMI’s document management systems and processes, leading to a measurable reduction in contract processing time.
• Executive Satisfaction: Consistently positive feedback from the executive team regarding preparation, collaboration and professional development, measured through quarterly check-ins.

Salary Range: $68,000 - $96,900

How to submit your interest?

If you are interested in this exciting opportunity and working for a fast-growing global technology company with an inspiring and engaging workplace environment, please submit your application to our Human Resources team in confidence by clicking the “Apply Now” button.

While we appreciate your interest in LMI very much, we are only able to respond to candidates selected for further consideration. We look forward to talking to you about the possibilities of beginning a rewarding new chapter of your career!

Why being inclusive is important to us?

At LMI Technologies, we are an Equal Opportunity employer and we value the diversity of the people we hire and serve. We strive to build and grow our team that fosters variety in backgrounds, perspectives, experiences and skills. We embrace inclusiveness in our workplace, so we can utilize each person’s talents and strengths.

If you are interested in working for a fast-growing global technology company with an inspiring and engaging workplace environment, we invite you to apply and talk about the possibilities of beginning a rewarding new chapter of your career.