The Executive Assistant ensures the assigned executives have the support they require to operate on a day-to-day basis in keeping up with rapid growth and operates as the first point of contact. The Executive Assistant works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain confidentiality.
In this role you will:
- Manage special projects assigned by the executives
- Compile and analyze data, conduct research, prepare board reports, handle information requests, perform clerical functions
- Monitor and maintain all office correspondence (e.g. e-mail, mail, courier packages, etc.), and draft responses to general issues
- Coordinate resources to support the executive in addressing identified issues
- Compose and/or edits a variety of highly confidential documents (e.g. correspondence, memos, contracts, proposals, reports, presentations)
- Respond to emails and voice mail messages on behalf of the executives
- Provide calendar management support by coordinating, setting, and monitoring daily calendars for the executive, prioritizing items based on an understanding of the business context (e.g. schedules meetings, arranges appointments, budgets time, and provides appropriate reminders)
- Responsible for the timely completion of expense reports, mileage claims and invoices
- Provides travel support, including arranging travel; securing transportation and accommodations (overseas); securing required permits and visas; supports the registration process for conferences and trade shows and adhere to corporate travel processes Performs additional job-related responsibilities and duties as assigned
The Qualifications and Experience we like to see:
- University/College Degree or equivalent experience
- 2-3 years of experience as an administrative assistant supporting C Level Executive
- Highly effective interpersonal and communication skills with the ability to work with all levels within the organization
- Excellent organizational and time management skills and can work in a fast environment with competing priorities and deadlines
- Professional and sound judgement, discretion, tact and diplomacy when dealing with sensitive and confidential matters
- Resourceful, creative, motivated, strong initiative and high level of attention to detail and accuracy
- Proficient with MS Office programs (Word, Excel, Outlook, PowerPoint, Teams)
- Proficiency in English (written and spoken) - French is an asset
The knowledge of English is required for this specific position as the incumbent will interact on a consistent and regular basis with English-speaking stakeholders located outside of Quebec.
Additional information
Why members of our Corporate team love working at Sleep Country Canada/Dormez-vous?:
- This is not a job but a CAREER with opportunities for growth and advancement
- Diverse and inclusive work environment
- We will invest in you and provide extensive training, mentoring and continuous development
- Access to training and development platforms
- Full medical, dental benefits and a Deferred Profit Sharing Program
- Annual Wellness Credit of up to $250.00 for any products/services that improve your health and well-being, i.e., health assessments, nutrition counselling, hiking shoes, a yoga outfit or fitness equipment!
- Associate Discount Program where you will be able to enjoy some of the world’s best sleep products
- Maternity/Parental leave top up benefits
- Tuition Reimbursement Program that covers professional AND personal development
- Long service awards, celebrations and other social events
- Associate Referral Program
- Paid day off to volunteer at your local charity of choice
- Recognized as one of Canada’s Most Admired Corporate Cultures in 2023 by Waterstone Human Capital
Commitment to Equity, Diversity, Inclusion & Belonging (EDI&B)
At SCC/DV, we are committed to building a company culture of inclusion and diversity where differences are embraced and valued, this allows us to better understand and meet the needs of our customers and the communities we serve. We want to ensure every job applicant is treated fairly and with respect regarding race, national or ethnic origin, religion, age, gender, sexual orientation, or disability.
